Current Department Employees: Non Stock Coordinator/Lead Central Supply Clerk

Bargaining Unit: EA

Rate of Pay: DOE

Summary
The Healthcare Central Supply Lead & Non-Stock Coordinator is a hands-on operational role responsible
for the daily execution of central supply activities while coordinating non-stock supply ordering and follow through across the organization. This position does not have direct reports and functions as a peer-level resource focused on real-time problem solving, supply availability, and operational support for patient care.

Essential Duties and Responsibilities
Central Supply Operations (Hands-On)

• Actively perform daily central supply tasks including receiving, stocking, issuing, and distribution of supplies.


• Provide informal, peer-level support and workflow assistance to Central Supply staff without supervisory authority.


• Serve as an on-site resource for resolving supply issues, shortages, and urgent clinical needs.


• Monitor inventory levels and take immediate action to prevent stockouts or expirations.


• Assures the daily functionality of the Par Excellence system for patient charging, resolving issues as they arise including downtime and system maintenance.


• Ensure compliance with infection control standards, safety requirements, and departmental procedures.

Non-Stock Coordination:

• Coordinate and process non-stock supply requests for clinical departments.


• Review requests for accuracy, appropriateness, and cost effectiveness.


• Collaborate with clinicians, buyers, and vendors to identify suitable products and alternatives.


• Track orders, expedite as needed, and ensure timely delivery.


• Maintain documentation for approvals, justifications, and non-stock activity.

Purchasing & Financial Support:

• Enter and manage purchase requisitions.


• Support cost containment initiatives and product standardization efforts.


• Ensure purchase requests align with approved vendors and contracts.


• Communication & Collaboration


• Serve as a primary point of contact for supply availability and non-stock status.


• Maintain strong on-site presence in supply and clinical areas.


• Communicate order status, substitutions, and delivery timelines clearly.


• Partner with Materials Management leadership and clinical teams to resolve issues.

Demonstrates System Values in performance and behavior.

Complies with System policies and procedures.

Other duties as may be assigned.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities
No supervisory responsibilities.

Minimum Education/Experience
No educational requirement and 1-2 years relevant experience

Required Licenses/Certifications
None

Other Experience/Qualifications
Required:

• Reliable execution of assigned duties supporting patient care.


• Accurate and timely non-stock coordination.


• Compliance with policies and regulatory standards.


• Effective collaboration without supervisory responsibility.


• 1-3 years’ healthcare supply chain or central supply experience.


• Familiar with ERP systems,


• Attention to detail, organization, customer service


• Ability to work independently.

Preferred:

• Associate's degree