Data Entry Operation Specialist II

In order to support the United States Coast Guard Recruiting Command (CGRC) Recruiting Office Administration Support projects located throughout the U.S., Zimmerman Associates Inc. (ZAI) is seeking qualified candidates for the position of Data Entry Operation Specialist II. A qualified candidate will assist the United States Coast Guard Recruiting Offices with day-to-day recruiting operations.

Job Description:

Receiving, directing, tracking, and reporting incoming telephone calls

Developing and maintaining the recruiting office schedule using Microsoft Outlook or the appropriate enterprise application

Drafting, organizing, and tracking routine correspondence in accordance with USCG policies

Maintaining the reference library of the Recruiting Office

Maintaining the unit's correspondence files

Place, track, and report the status of purchase requests for recruiting office supplies

Maintaining a file management system that complies with federal, USCG, and unit policies under the guidance of the Recruiter in Charge (RIC)

Tracking and reporting compliance with office policies and procedures

Managing and executing office mailings

Providing assistance to more senior positions and/or performing functional duties under the supervision of more senior positions

Assist in the completion, routing, tracking, and reporting of Local Marketing Support Forms and approvals

Processing, tracking, and reporting the status of candidates' background investigations per references, including but not limited to the I-9, Employment Eligibility Verification forms, and the electronic questionnaire for investigation process (eQIP),

The scheduling of the Armed Services Vocational Aptitude Battery (ASVAB) testing and appointments for MEPS

Booking travel arrangements for candidates in accordance with policy

Drafting, submitting, tracking, and reporting waiver packages

Monitor Outlook distribution groups and shared mailboxes by managing Microsoft Outlook calendars

Developing, updating, and maintaining the Recruiting Office Microsoft TEAMS site(s) in accordance with the Recruitment Information Center's guidelines

Organizing and sharing filing documents on Microsoft Teams

Job Qualifications/Requirements:

Associate's degree in a related field (the education requirement may be waived if the relevant experience is directly related to government experience).

Proficiency in Microsoft Office 365 (SharePoint, Word, Excel, PowerPoint).

Three (3) years of experience in clerical and administrative duties with exceptional organizational skills

Ability to work effectively in a team environment.

Spanish fluency and proficiency are preferred.

Experience with the U.S. Coast Guard is preferred.

Communication skills that are effective both orally and in writing.

ZAI provides best-in-class benefits including:

Core Benefits

Basic Life Insurance

Basic Accidental Death and Dismemberment Insurance (AD&D)

Long-Term Disability Insurance

Employee Assistance Program

Medical

Dental

Leave

Vacation

Sick

Holiday (10 Federal Holidays per year)

Military

Jury Duty

Bereavement

Optional Benefits

Vision

Retirement 401(k) Plan (company matches a portion)

Flexible Spending Account (Health Care and/or Dependent Care)

Pre-Tax Transportation Benefits

Enhanced Optional Life Insurance (for employee and dependents)

Additional Benefits

Educational Assistance

Training Assistance

Direct Deposit

NASA Federal Credit Union (eligible for membership)

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