Data Processing Clerk

St. Labre Indian School Educational Association

Pretty Eagle Catholic Academy  

St. Charles Mission School

Job Description

Job Title: Data Processing Clerk

Department: Development

Reports To: Fulfillment Manager

FLSA Status: Non-Exempt - 12 month position

Salary Grade: 5B ($14.51-$17.04-$19.58)/hr

Approved Date: 07/01/2022

SUMMARY 

Operates computer and word processing equipment and high-speed printers to compile, type, revise, combine, edit, print, and store personalized acknowledging and appeal letters by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.  * Indicates the non-essential duties and responsibilities. Nothing in this job description restricts St. Labre's right to assign or reassign duties and responsibilities to this job at any time.

1. 
   

   Formats and enters appeal and acknowledgment letters using WordPerfect or MS Word computer software.

   
   


2. 
   

   Edit donor information in the current database software.

   
   


3. 
   

   Retrieves print files from the FTP site and downloads to the proper folder on the server. Checks print files for accuracy.

   
   


4. 
   

   Checks documents for proper formatting.  Proofreads and edits documents for grammar, spelling, punctuation using automated tools and personal skills.

   
   


5. 
   

   Assigns numbers for acknowledgment letters as needed.

   
   


6. 
   

   Checks batches for data entry errors or problems prior to data extraction.

   
   


7. 
   

   Extracts and merges data for daily letter and label printing.

   
   


8. 
   

   Runs weekly reports and delivers reports to supervisor.

   
   


9. 
   

   Calculates supplies needed to complete daily jobs.

   
   


10. 
    

    Maintains completed documents in digital and paper files, purging when necessary

    
    


11. 
    

    Performs routine maintenance on laser printers and other department equipment necessary for printing documents.  Performs general maintenance on all printing machines calling local support technicians when needed for repairs.

    
    


12. 
    

    Maintains a daily log of work performed.

    
    


13.  


14. 
    

    Performs document setup and testing for accurate printing.

    
    


15. 
    

    Prepares check sheets for printing machines.

    
    


16. 
    

    Imports/exports data files through Mail Manager software for postal sorting and coding

    
    


17. 
    

    Assists in other areas as requested

    
    

SUPERVISORY RESPONSIBILITIES 

This job has no supervisory responsibilities.

QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); and one to two years related experience and/or training required; or equivalent combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES 

1.  Ability to perform basic mathematical operations.

2.  Strong working knowledge/experience with computers, printers and digital files.

3.  Ability to read and write simple instructions, short correspondence, and memos.

4.  Willingness to work overtime, if needed, holidays and weekends.

5.  Ability to effectively present information in one-on-one situations and with other employees.

6.  Respects the teachings of the gospel of Jesus Christ in private, personal, and public life. 

7.  Commitment to the mission of the Roman Catholic Church in Native American education.

8.  Sensitivity to, and appreciation of Native American people and their cultures.

9.  Ability to serve as an appropriate role model for students.

CERTIFICATES, LICENSES, REGISTRATIONS 

Valid Montana driver's license required.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel.  The employee frequently is required to stand and to reach with hands and arms above their shoulders and talk or hear.  The employee must occasionally lift and/or move up to 40 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.