DATABASE & PURCHASING MANAGER - Continuous Learning Opportunities

Milpitas Christian School partners with parents to equip our students with an excellent education (Preschool to Grade 5) integrated with a biblical worldview. Our mission is "equipping followers of Christ to transform their world."

The Database Manager will provide support that ensures organizational efficiency in the following areas: work closely with the Marketing Manager and the Admissions manager. As a team, they will drive enrollment and retention and provide an outstanding experience for parents. Provide the corporation a high level of Customer Relationship Management tools to leadership and staff.

Job summary:

The Database Manager is responsible for the overall functions of multiple databases.

Hiring Manager:

Head of School

Evaluated by:

Head of School provides an annual, written evaluation

FLSA status:

Exempt

Salary Range:

$79,000 - $83,000 annually

It is expected that the Database Manager will...

• Acknowledge Jesus Christ as Savior and seek to live life as His disciple.
• Believe the Bible to be the inspired, the only infallible, authoritative, inerrant Word of God-our standard for faith and practice.
• Believe and actively support the school's statement of faith and other statements as stated in the school's foundational documents.
• Demonstrate a desire for spiritual growth as evidenced by his or her prayer life, Bible study, and spiritual outreach to others.
• Be a Christian role model in attitude, speech, and actions toward others (Luke 6:40). This includes being committed to God's biblical standards for sexual conduct.
• Evidence of the fruit of the Spirit in interacting with people.
• Actively participate in a local Bible-believing church.

It is desired that the Database Manager ...

• Is ingrained with a deep sense of the school's mission and culture.
• Is highly organized, detail-oriented and consistently delivers a high degree of accuracy.
• Has a high degree of confidentiality.
• Has a servant leadership style and mentality
• Ability to prioritize work and the flexibility to change directions as the job dictates.
• Ability to solve problems by selecting and applying commonly used procedures, precedents, and rules.Ability to work under pressure and maintain quality of detailed work while meeting deadlines.

It is expected that the Database Manager will...

• Organize and maintain accurate databases.
• Serve as Platform manager for Blackbaud products and lead on additional databases.
• Maintain integrity of Student Information Systems and associated databases.
• Institute a high level of customer service across all departments and student families.
• Ensure data information flows seamlessly from both campus admissions through the business office to all stakeholders.
• Support a comprehensive annual giving program: including strategies to incorporate alumni groups, e-campaigns, giving societies, new donors, and increasing average gift amounts.
• Utilize the data to serve as an active prospect identifier, targeting prospects for personal visits and moving annual donors through the donor pyramid into the next giving level. Share this information with the philanthropy team to help make creative connections between and among people, events, programs, and their associated circles.
• Utilize data to provide analytical, predictive and scoring capabilities and reporting.
• Partner with Admissions, Finance, Development and Academics to efficiently compile data for analysis and reporting across systems.
• Be responsible for ensuring the accuracy and integrity of the data, including input and output, technology management, and end-user training and support.
• Provides support to staff with creation of reports and mailing lists, developing and implementing policies and procedures.
• Coordinate and plan for future data conversions/upgrades as needed.
• Develop and maintain efficient systems for data cleansing, data entry, gift processing, prospect research, and relationship management.
• Oversee, progress, deadlines, goals and objectives related to department and responsibilities within budget guidelines.
• Oversight and coordination of resource calendar, course selection, academic schedule, online contracts, forms, security, data analytics and backend enrollment support.
• Provides excellent customer service, anticipating and exceeding the needs of our customers.
• Inventory management
• Manage software licenses, renewals and terminations
• Support custodial and facilities team with scheduling of projects
• Assist in managing vendor relationships
• Assist with coordination of team-building and staff appreciation events
• Perform other duties as assigned.

QUALIFICATIONS

It is desired that the Database Manager ...

• Has a bachelor's degree plus 3+ years' experience.
• Has experience with Blackbaud and SQL databases, preferred.

It is expected that the Database Manager will...

• Help staff, students, and volunteers function efficiently, effectively, and productively.
• Have the ability to accomplish the goals and objectives assigned by the Head of School and school policy.
• Communicate clearly with administration in an earnest effort to resolve differences when they exist.
• Serve as resource and support for parent organizations.
• Fulfill other duties as assigned by the Head of School.

It is expected that the Database Manager will...

• Have a conviction that God has called her or him to Christian school ministry.
• Reflect the purpose of the school, which is to honor Christ in every class and in every activity.
• Maintain high standards of ethics, honesty, and integrity in all personal and professional matters.
• Follow the Matthew 18 principle in dealing with conflict.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl, talk and hear. The employee must regularly lift and or move up to 10 pounds; frequently lift and/ or move up to 25 pounds and occasionally lift and/or move up to 30 pounds.
• The school is currently a multilevel facility, which requires the employee to negotiate flights of stairs regularly to meet responsibilities as they relate to the school program.
• The employee must be able to speak clearly and loudly so parents and students will be able to understand what is being said. On numerous occasions, the employee will be required to communicate orally with parents in person or over the telephone.
• The employee must be able to sit or stand for extended periods of time and have dexterity of hands and fingers for operating office equipment.
• On occasion, the employee must be able to work longer hours than a typical day for events such as parent information meetings, special programs, committee meetings, or other meetings or functions in the early morning or the evening.

To Apply: Submit resume, cover letter, and references (optional) to Milpitas Christian School at [email protected].

Milpitas Christian School is a 501(c)(3) religious corporation.