Deeding & Title Services Specialist

Holiday Inn Club Vacations look for individuals who excel in their role and are committed to delivering an exceptional experience for our guests, owners, and team members. We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success and build relationships? We’re looking for people like this to join our friendly, engaged, professional team.

POSITION DESCRIPTION:

This position is responsible for timely and accurately reviewing, coordinating, tracking, monitoring, and recording of all eligible accounts in the deeding process. Some of the primary responsibilities of this position are: auditing of legal real estate documents (Mortgage, Warranty Deed, Satisfaction of Mortgage, Assignment of Contract, Release of Lien etc.) to ensure proper execution and intent, communicate and identify deficiencies for corrections, review title searches and make recommendations to cure issues, search public records, prepare and electronically record legal documents, and create/type Owner and Lender title policies within department turnaround standards and with a high level of accuracy. Duties include safekeeping of files and management of any documentation that relates to an ownership interest. All must be in accordance with state/federal guidelines, SOX & PII compliance as well as business standards.

ESSENTIAL DUTIES AND TASKS:

• Detailed review, batch, verification and preparation of mortgages, deeds, satisfaction of mortgages and other related legal real estate documents for all timeshare properties in HICV network. Review title searches and make recommendations to clear title issues. Recordation of real estate documents in appropriate county while ensuring County and State recording requirements are adhered to.


• Typing, copying, filing, sorting, scanning and mailing of owner’s title policies and recorded documents. Performs administrative functions such as responding to owner requests by mail, email or phone.


• Review title searches and make recommendations to clear title issues.


• Maintain integrity of data in multiple tracking structures. Successfully navigate all HIVC systems. Confirm reporting is accurate and adjust/amend as needed. Create and upload documentation to be scanned into imaging system.


• Assist other disciplines within the team to provide support and backup as needed.

QUALIFICATIONS:

• 2+ years of Title experience including but not limited to recording and title search


• Prior Contract and document experience (2+ years desired)


• Proficiency in Microsoft Office


• Florida Title Agent license desired but not required


• Knowledge of various types of recorded documents and legal descriptions and their effect on ownership and transfer of property


• Knowledge in practices and terminology related to real property documents requiring property transfer actions


• Ability to organize and analyze data


• Ability to accurately type 50 wpm


• Ability to communicate, both orally and in writing


• Attention to detail required

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