Dental Office Assistant Manager - Team Leader

Are you an experienced administrative professional ready to take the next major step in your career? Do you thrive on organization, love helping people, and want a clear path to a leadership role?

American Dental Associates Ltd. is looking for a motivated professional with strong administrative roots to step into a key role at our Chicago office. Whether you are an experienced dental receptionist ready to step up, a medical admin looking for a better environment, or a sharp coordinator with a passion for leadership, we want to invest in your growth.

You will start by mastering our daily front office operations with the ultimate goal of transitioning into a full Dental Office Manager / Leader role.

What You’ll Do (Responsibilities)

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  Lead Front Office Operations: Oversee daily front desk workflows with a sharp focus on detail, efficiency, and a seamless patient experience.

  
  


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  Patient Advocacy: Welcome and assist patients in person and over the phone, acting as the warm, professional face of our practice.

  
  


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  Treatment & Financial Coordination: Present treatment plans and explain financial options clearly and confidently to help patients get the care they need.

  
  


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  Practice Logistics: Coordinate appointment scheduling, handle insurance verifications, and maintain accurate patient records.

  
  


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  Bridge the Gap: Support seamless communication between clinical and administrative teams to ensure a unified office culture.

  
  

What We Are Looking For (Requirements)

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  The Right Experience: Previous experience in an administrative, front desk, or hospitality role (healthcare or dental preferred, but we will train the right leader).

  
  


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  Growth Mindset: A strong desire to learn the ropes, take on responsibility, and grow into a long-term management position.

  
  


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  Exceptional Communication: A service-first mindset with the confidence to discuss treatment plans and financial options with patients.

  
  


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  Rock-Solid Organization: Highly dependable, detail-oriented, and professional under pressure.

  
  


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  Tech Savvy: Familiarity with dental/medical practice software (e.g., Dentrix, Eaglesoft) is a major plus, but a quick learner is even better.

  
  

Why You’ll Love Working With Us (Benefits)

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  Competitive Compensation: Based on your current experience, with scheduled reviews as you hit your leadership milestones.

  
  


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  Performance Bonuses: Opportunities tied directly to office performance and patient engagement.

  
  


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  Work-Life Balance: Generous Paid Time Off (PTO) & Paid Holidays.

  
  


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  Health & Wealth: Comprehensive Medical Insurance and a 401(k) with Employer Match.

  
  


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  Perks: Employee discounts on dental services.

  
  


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  Culture: Supportive leadership and a modern, team-oriented office environment.

  
  

About American Dental Associates Ltd.

We are committed to providing exceptional dental care in a welcoming, professional, and state-of-the-art environment. Our team-oriented approach ensures every patient receives personalized attention, while our leadership is deeply invested in providing the training, mentorship, and support our team needs to achieve professional excellence.

To Apply:

If you are ready to stop just "working a job" and start building a leadership career, we want to hear from you! Please submit your resume and a brief note telling us why you’re ready to step into a leadership track.