Are you a talented dental administrator ready to take the next step in your career? Do you thrive in a fast-paced, patient-focused environment where your organizational skills and leadership make a real impact?
Join our dynamic and supportive dental practice in North Jersey, where you’ll not only lead our front office team but also play a key role in creating an exceptional experience for every patient who walks through our doors.
This is more than just a job—it’s an opportunity to grow, lead, and shape your career in a practice that values innovation, collaboration, and excellence in patient care.
Key Responsibilities
Financial & Insurance Management
- Oversee accounts receivable, profit & loss statements, and daily financial operations.
- Manage insurance billing, claims attachments, eligibility verification, and appeals.
- Prepare accurate co-pay estimates, invoice patients, and coordinate payment arrangements.
Patient Accounts & Collections
- Collect patient co-pays and outstanding balances with professionalism and empathy.
- Set up and monitor patient payment plans.
- Proactively follow up on overdue accounts to ensure timely payments.
Patient Records & Compliance
- Maintain accurate and secure patient records in compliance with HIPAA.
- Organize and manage forms, consents, and post-operative documentation.
Customer Service & Communication
- Deliver exceptional, concierge-level service from first contact through post-treatment follow-up.
- Build lasting relationships with patients that drive satisfaction and retention.
- Manage communications via phone, text, and email with warmth and efficiency.
- Greet and assist patients in the office, ensuring comfort and seamless care.
Scheduling & Coordination
- Optimize scheduling to maximize efficiency and productivity.
- Manage patient acquisition, recalls, and follow-up appointments.
- Proactively fill open appointment slots to keep the schedule full and thriving.
Qualifications
- Prior experience in dental administration is required.
- Strong knowledge of dental terminology, coding, and procedures.
- Proficiency with Softdent and Dental Exchange (or similar software).
- Excellent multitasking, organizational, and communication skills.
- Ability to work both independently and as part of a high-performing team.
What We Offer
- A supportive, team-oriented environment where your contributions are valued.
- Clear opportunities for professional development and career growth.
- The chance to take ownership, lead, and make a real difference in a thriving dental practice.
👉 If you’re ready to bring your skills, energy, and passion to a practice that will invest in your future, we’d love to meet you. Apply today and take the next step in your dental career!
DENTIST OFFICE IN HAWTHORNE, NJ
At The Smile Spa of North Jersey LLC, we’re committed to providing exceptional dental care in a compassionate and friendly atmosphere. We focus on general oral health, cosmetic dentist work, periodontist and endodontist’s services, and much more.
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