Department Coordinator III

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Position Description:

The Department Coordinator provides comprehensive administrative and operational support for the Chemical Engineering Department at the University of Louisville. This position ensures smooth daily operations and high-quality experience for students, faculty, staff, and visitors. The coordinator manages departmental operations and resources, including purchasing and financial reconciliation across multiple accounts. The role supports key academic processes such as coordinating research project finances, monitoring departmental account activity, tracking graduation milestones, and assisting accreditation activities. This position works closely with the chair, faculty, students, and campus partners to maintain accurate academic records and support student progression. Additional responsibilities include supervising student work-study employees, coordinating departmental events and visits, and serving as a primary point of contact for inquiries. The position contributes to a professional, well organized, and service oriented departmental environment.

Essential Duties and Responsibilities

• Provides administrative and operational support for the department, ensuring efficient day-to-day operations and consistent service delivery

• Serves as lead staff for departmental administrative functions and provides direction to support staff, including supervision of student work-study employees

• Manages purchasing, invoice processing, and financial reconciliation activities in accordance with university policies and procedures

• Supports academic and programmatic operations, including coordination of major departmental milestones, graduation milestones, and institutional reporting

• Maintains departmental records, data, and documentation to support accreditation, compliance, and planning activities

• Coordinates logistics for departmental events, meetings, visitors, and speakers in collaboration with faculty and campus partners

• Acts as a primary point of contact for students, faculty, staff, and external stakeholders, providing timely and professional customer service

• Performs other duties as assigned in support of departmental goals and university operations

Preferred Qualifications

• Experience providing administrative or operational support within a complex organizational environment

• Demonstrated experience with purchasing, budget tracking, or financial reconciliation

• Experience supervising or coordinating temporary employees

• Familiarity with academic program operations, accreditation processes, or compliance reporting

• Strong organizational skills with the ability to manage multiple priorities and deadlines

• Workday enterprise software experience strongly preferred

Competencies

• Ability to work independently with limited supervision while exercising sound judgment within established guidelines

• Strong problem-solving skills, including the ability to resolve routine issues and escalate or address more complex matters appropriately

• Effective written and verbal communication skills, with the ability to convey information clearly and accurately to diverse audiences

• Demonstrated ability to collaborate with faculty, staff, students, and campus partners

• Solid understanding of institutional policies, procedures, and administrative systems

• Strong attention to detail, organizational skills, and commitment to high quality service

Target Compensation Maximum:

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Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.