Department Coordinator IV

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Position Description:

This position will provide support for the activities and initiatives of the Center for Positive Leadership at the University of Louisville, including managing events, facilitating marketing and communication of Center activities and events, coordinating the business operations of the Center, and daily operations.

This 40 hour/week position is funded through a grant until June 30, 2028, and is subject to the availability of funds.

Essential Duties and Responsibilities

Meeting & Event Planning:

• Manage registrations.

• Coordinate and distribute marketing materials.

• Plan and execute event activities, including scheduling logistics, coordinating presentation materials, arranging parking, overseeing event setup, and resolving on-site issues.

• Make reservations and process payments in accordance with program needs and University purchasing/procurement policies.

Marketing & Communications:

• Serve as the primary liaison between the Center and the Marketing and Communications Department.

• Create graphic design pieces (Marq) based on university branding standards.

• Manage the Center’s Social Media accounts (Facebook, YouTube, and LinkedIn).

• Maintain mailing lists.

• Update and maintain the Center’s website.

• Distribute communications and updates to Center constituents as needed.

Support Other Center Initiatives

• Coordinate the selection for the Fellows in Positive Leadership.

• Administer student support funds in partnership with the College Business Office and Financial Aid

Office Operations:

• Monitor budget allocations and spending. Assist the Director with budget proposals and preparation.

• Process payments in accordance with university guidelines and maintain a university Procurement Card.

• Maintain thorough knowledge of university purchasing policies and advise Center leadership on required procedures.

• Act as a liaison with the Development staff regarding philanthropic gifts and grants.

• Recruit and manage student workers.

Preferred Qualifications

Bachelor's degree and 3-5 years' experience of program support experience.

Competencies

• Project Management – organized, task oriented, able to delegate and follow-up effectively.

• Flexibility – able to adapt and shift directions as needed to support the Center’s priorities.

• Service Excellence – responsive, clear communicator, provides accurate and timely information.

• Organized – manages time effectively and keeps tasks appropriately prioritized.

• Proactive – anticipates needs and addresses potential problems without waiting for direction.

• Proficient in all typical computer applications for offices, such as Microsoft Word, Microsoft Excel, Adobe Acrobat, PowerPoint, Outlook, and others, and able to quickly learn new applications as needed

Target Compensation Maximum:

Target Compensation Minimum:

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.