Department Coordinator - Operating Room

Job Description - Department Coordinator - Operating Room (3284291)
The Department Coordinator is a professional whose primary responsibility is the coordination of non-nursing/non- clinical activities essential to the effective functioning of the Operating Room. (S)he acts as the central contact person for the OR; performs billing, administrative support, and clerical and reception duties; orders forms, office supplies and other supplies for the unit.
Acts as unit receptionist; greets, directs and assists all persons arriving on the unit; answers phone; receives and relays messages accurately and in a timely fashion.
Coordinates the non-nursing activities which are essential to the functioning of the nursing unit.
Acts as liaison between the nursing unit and other departments to facilitate the coordination and delivery of patient services.
Functions as expert user of the electronic OR schedule.
Requisitions supplies and equipment; maintains designated par levels of supplies.
Handles information which may be of a confidential and/or sensitive nature.
Under the direction of the OR Leadership Team, assists with the planning, coordination, and implementation of the daily surgical schedule.
Collaborates with the Department of Anesthesiology, Central Scheduling and Clinical Care Management Team in schedule review and early problem identification.
Assists the Clinical Care Manager in verifying the accuracy and feasibility of the next day's schedule.
Schedules the addition of urgent/emergent cases appropriately.
Collaborates with the anesthesiologist in charge and Or Leadership Team in assigning urgent/emergent case start times.
Manages the timely transportation of patients.
Communicates to surgeons and appropriate nursing units the status of schedule start accuracy, changes and delays.
Demonstrates an ability to set priorities in coordinating non-nursing unit activities.
Demonstrates an ability to trouble shoot and intervene when problems arise.
Works in a collaborative relationship with other health care providers.
Effectively communicates the values of Newton-Wellesley Hospital to staff and patients.
Participates in selected Hospital committees at the discretion of the OR Leadership Team.
Reports any sick calls and/or other changes in daily staffing schedule to Clinical Care Manager.
Monitors ongoing projects and target dates to assure timely progress by the Department.
Provides administrative support (taking minutes and preparing agenda) for department meetings as directed by the OR Leadership team.
Preparation of reports, minutes, graphs, spreadsheets and other materials required to adequately support needs of department.
Organizing and maintaining files, confidential records, logs and other controlling systems; retrieves files as needed. Develops and maintains systems to assure accurate, confidential and retrievable information.
Providing and/or coordinating administrative support for special projects as assigned by Management Team of Peri-operative Services or designee.
Preparing and processing forms and requisitions, as assigned.
Operating hospital computer, Microsoft word, Excel, PeopleSoft, PowerPoint, fax and telecommunication systems.
Maintains established hospital/departmental/unit policies, procedures, objectives, quality assurance, safety, environmental and infection control.
Prepares weekly payroll for department and acts as liaison with Payroll department for payroll questions, problems and errors.
Screening incoming calls and relaying messages and/or information appropriately.
Responsible for compiling specified statistics on a monthly basis and preparing summary reports for management.
Understands booking/scheduling functions as they relate to the overall functions of the Operating Room, PACU, CSR, etc.
Promotes customer satisfaction within the unit.
Participates in Quality/Process Improvement activities in the department.
Assists with the communication/planning/implementation of Quality Improvement activities.
The Department Coordinator is a professional whose primary responsibility is the coordination of non-nursing/non- clinical activities essential to the effective functioning of the Operating Room. (S)he acts as the central contact person for the OR; performs billing, administrative support, and clerical and reception duties; orders forms, office supplies and other supplies for the unit.
Acts as unit receptionist; greets, directs and assists all persons arriving on the unit; answers phone; receives and relays messages accurately and in a timely fashion.
Coordinates the non-nursing activities which are essential to the functioning of the nursing unit.
Acts as liaison between the nursing unit and other departments to facilitate the coordination and delivery of patient services.
Functions as expert user of the electronic OR schedule.
Requisitions supplies and equipment; maintains designated par levels of supplies.
Handles information which may be of a confidential and/or sensitive nature.
Under the direction of the OR Leadership Team, assists with the planning, coordination, and implementation of the daily surgical schedule.
Collaborates with the Department of Anesthesiology, Central Scheduling and Clinical Care Management Team in schedule review and early problem identification.
Assists the Clinical Care Manager in verifying the accuracy and feasibility of the next day's schedule.
Schedules the addition of urgent/emergent cases appropriately.
Collaborates with the anesthesiologist in charge and Or Leadership Team in assigning urgent/emergent case start times.
Manages the timely transportation of patients.
Communicates to surgeons and appropriate nursing units the status of schedule start accuracy, changes and delays.
Demonstrates an ability to set priorities in coordinating non-nursing unit activities.
Demonstrates an ability to trouble shoot and intervene when problems arise.
Works in a collaborative relationship with other health care providers.
Effectively communicates the values of Newton-Wellesley Hospital to staff and patients.
Participates in selected Hospital committees at the discretion of the OR Leadership Team.
Reports any sick calls and/or other changes in daily staffing schedule to Clinical Care Manager.
Monitors ongoing projects and target dates to assure timely progress by the Department.
Provides administrative support (taking minutes and preparing agenda) for department meetings as directed by the OR Leadership team.
Preparation of reports, minutes, graphs, spreadsheets and other materials required to adequately support needs of department.
Organizing and maintaining files, confidential records, logs and other controlling systems; retrieves files as needed. Develops and maintains systems to assure accurate, confidential and retrievable information.
Providing and/or coordinating administrative support for special projects as assigned by Management Team of Peri-operative Services or designee.
Preparing and processing forms and requisitions, as assigned.
Operating hospital computer, Microsoft word, Excel, PeopleSoft, PowerPoint, fax and telecommunication systems.
Maintains established hospital/departmental/unit policies, procedures, objectives, quality assurance, safety, environmental and infection control.
Prepares weekly payroll for department and acts as liaison with Payroll department for payroll questions, problems and errors.
Screening incoming calls and relaying messages and/or information appropriately.
Responsible for compiling specified statistics on a monthly basis and preparing summary reports for management.
Understands booking/scheduling functions as they relate to the overall functions of the Operating Room, PACU, CSR, etc.
Promotes customer satisfaction within the unit.
Participates in Quality/Process Improvement activities in the department.
Assists with the communication/planning/implementation of Quality Improvement activities.

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