Department Invoicing Coordinator | St. Michaels Laundry

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

The University of Notre Dame Operations, Events, and Safety (UOES) division is currently hiring for a full-time Departmental Laundry Coordinator within St. Michael’s Laundry in our campus Operations department. The UOES Division oversees the University's event management, hospitality, and customer service functions, while also supporting student life, academic initiatives, research activities, and annual milestone celebrations.

Key Responsibilities:

Sorting, Inspection, and Creating Orders - 30%

• Sort baskets of soiled products.
• Inspect, tag, weigh, and determine proper processing (launder, dry clean, and/or repair).
• Ensure all garments are returned in good condition and according to delivery schedules.
• Assemble mops and rags to complete orders
• Assemble bar towels and apron to complete orders
• Check emails for orders and respond accordingly 

Uniform Rental Management - 30%

• Invoice and assemble all departmental uniform rental garments.
• Use SPOT/ABS laundry software to invoice, tag, and weigh incoming soiled uniforms from all departments.
• Distribute items to the appropriate processing area.

Quality Control & Final Processing - 30%

• Inspect invoiced garments for missing or broken buttons, stains, and pressing quality.
• Sort inspected garments and reconcile them with original invoices.
• Determine order completion, bundle and wrap items, and place them on the correct rack for delivery.
• Return re-wash items as needed and replace buttons 

Valet Laundry Service Coordination (Morris Inn) - 10%

• Act as liaison for the Morris Inn valet service, ensuring adherence to strict processing schedules and high-quality standards.
• Receive, inspect, tag, invoice, and assemble all clothing for valet service.
• Use SPOT laundry software to set up customer accounts, apply correct pricing structures, and generate separate invoices.
• Separate hotel employee uniforms from guest garments.
• Track incoming and outgoing orders to ensure accurate and timely daily turnaround.
• Coordinate with hotel housekeeping staff to communicate alternate processing methods when necessary.
• Work with drivers to ensure timely delivery according to established schedules.

• Education Qualifications: High School Diploma 
• Experience: 1-2 years of laundry experience preferred 
• Skill Qualifications: Previous laundry experience and proficient in computer skills 

Pay Rate: $17.50-$18.00/hr

Typical Schedule: M-F 6:00am-2:30pm

At Notre Dame, we know our impact depends on exceptional people, people like you. We are committed to fostering a vibrant, welcoming community. In keeping with our mission, we encourage applications from all who will help build and strengthen our beloved community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact.