Department Manager/Administrator-FT-Dermatology and Endocrinology-Provo

At Revere Health, we believe there is a better path to healing and healthcare maintenance, and we’re working on this mission—one patient at a time. We’re a national leader in a movement called value-base care which aims to improve treatment outcomes and keep costs down. Our internal culture is one that promotes respect and consistently recognizes the impact that individual employees have on the mission of the organization.

Position Summary: Revere Health is seeking a Department Manager/Administrator to oversee operations for our Dermatology and Endocrinology departments. In this role, you will direct financial management, personnel coordination, and strategic planning for these specific areas. As a key member of the Specialty Medicine Service Line team, you will collaborate with other administrators under the guidance of the Service Line Director to achieve broader organizational goals. Additionally, you will serve on the Clinic Operations Team, assisting senior leadership and the Board of Directors in defining long-term strategic objectives and developing the policies necessary to reach them.

Essential Job Functions: 

• Leads and oversees a team consisting of Office Managers, Supervisors and Staff in managing the daily operations and the development and promotion of services within the Departments.
  


• Schedules and conducts regular meetings to ensure smooth operations.
  


• Develops & maintains a sound plan of Departmental organization, including a regular and systematic evaluation of overall operations resulting in the creation of plans for improvement in operational efficiency and customer satisfaction as well as analyzing and recommending changes in organization systems, policies and procedures.
  


• Works with the Department Chair to develop agendas for and conduct departmental physician meetings. Develops and implements procedures and controls to promote communication and adequate information flow within the Department and between the Department and Administration.
  


• Oversees physical facility and equipment resources. Reviews facility and equipment needs, including evaluation, acquisition, and maintenance needs. Recommends capital expenditures in line with Revere Health policies and procedures.
  


• Responsible for maintaining necessary level of supplies on hand and ensuring that purchasing mechanisms are effective and efficient.
  


• Ensures that all Departmental activities and operations are carried out in compliance with local, state, and federal regulations and laws governing business operations. Ensures compliance with Medicare regulations.
  


• Attends Clinic Operations meetings and communicates important information back to departments and staff within the Departments.
  


• Oversees the department performance as part of the Value Based Care program. Ensures thorough communication and implementation of goals and objectives to ensure the success of the department. Works with staff and providers to ensure understanding and participation through regular required meetings.
  


• Financial: In accordance with direction from the Finance Team and Service Line Director, prepares and maintains departmental budgets and financial reporting systems.
  


• Reviews regular financial reports to ensure acceptable income/cash flow. Maintains system to evaluate department profits, productivity, utilization of resources and quality of care.
  


• Responsible for ensuring that all expenses within the Department are accurate, appropriate and paid timely.
  


• Strategic: Works with the Service Line Director to set goals for the Departments. Reports back regularly on the achievement of those goals.
  


• Develops and implements short-term and long-range plans and goals for the Departments based on the organizational plans and Revere Health growth objectives.
  


• Develops and maintains effective relationships with outside strategic partners, including area hospitals, referring physician groups, and others.
  


• Human Resources: Directly and indirectly supervises a team consisting of Office Managers, Supervisors and Staff. Ensures that the responsibilities, authority, and accountability of all direct subordinates are defined and understood. Evaluates their performance and recommends merit increases, promotions and disciplinary actions.
  


• Seeks input and assistance of the Human Resources team for the development of human resource strategies and policies to maintain a high performing staff.
  


• Assigns duties to ensure effective and efficient operations with and trains personnel to ensure that all employees have an in-depth knowledge of their assigned tasks.
  


• Ensures that all personnel adhere to Clinic Policy, including following all aspects of the Employee Handbook and receiving all required and/or necessary training. Administers disciplinary action as necessary.
  


• Maintains understanding of various state and federal laws that govern employment and personnel actions. Ensures that all payroll and personnel records are complete, accurate and maintained in accordance with applicable laws. Other duties will also be required as assigned from time to time.

Qualifications: 

• Bachelor’s degree in health administration, business administration or related field required. Master’s degree preferred.


• Three years’ experience in administrative or business services in a health care setting including two years of supervisory experience. Experience in Physician Practice management preferred.


• Understanding of applicable laws and regulations, including but not limited to HIPAA, Stark, Anti-kickback, FMLA, FLSA, and OSHA.


• Excellent oral, written and presentation skills.

Hours: Full Time