Department Office Assistant - Student Achievement Resource Center

JOB SUMMARY: Perform a broad range of administrative, clerical, and support tasks at a central department.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REPORTING RELATIONSHIPS: This job has supervisor responsibilities including, but not limited to, interviewing, hiring, directing work, assigning work, supervising work, training, evaluating, disciplining, and terminating. Direct reports:

• N/A

MINIMUM QUALIFICATIONS: The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required


• High School Equivalency (HSE) diploma


• One (1) year of professional administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience  


• Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc. 


• Basic knowledge of common computer application software 


• Basic knowledge of Microsoft Office Intermediate interpersonal relations skills 


• Intermediate verbal and written communication skills 


• Intermediate organizational skills 


• Ability to operate common office equipment 


• Ability to work alone and with others 


• Ability to write routine reports and correspondence 


• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books 

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Light work strength level (lifting or carrying up to 25 pounds)


• Primarily works indoors


• Typically a moderate noise level


• Work location is subject to change to meet the requirements of the organization


• Frequent standing and walking 


• Frequent bending and reaching 


• Frequent lifting, pulling, and pushing 


• Manual dexterity to operate a computer keyboard 


• Repetitive motions 


• Speaking and hearing 


• May occasionally be exposed to outdoor weather conditions 


• Normal office environment 

DESIRED QUALIFICATIONS: Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Experience working in the public sector


• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds


• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement