Deputy Chief of Business and Administration-SR38 (Business Operations Administrator 1)

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Deputy Chief of Business & Administrative Operations-Oregon State Hospital

We have an exciting executive level opening for a Deputy Chief of Business and Administrative Operations, at the Oregon State Hospital. This position advises on the strategy, goals and standards for the division's business and administrative operations. The Deputy is responsible for providing hospital wide leadership direction, continuity of services and coordination of critical initiatives impacting business management and administrative operations. 

Oregon State Hospital, a Joint Commission and CMS certified public psychiatric hospital, provides psychiatric evaluation, diagnosis and treatment for mentally and emotionally ill adult and geriatric populations committed by the Oregon courts as part of the state mental health system. The Oregon State Hospital is the largest division of Oregon Health Authority with approximately 3,000 positions across the hospital, approximately 700 patients across two campuses, one in Salem and the other in Junction City. 

Oregon State Hospital-Who We Are

Position Overview

The Business and Site Operations division guides and oversees all administrative and business operations across the hospital system.  The sections of this department provide structure and support to direct care operations in the areas of: 

• Safety
• Security
• Data and Analysis
• Technology Services
• Facilities Management
• General Site Operations
• Patient Financial Services
• Employee Timekeeping
• Budget
• Position Management
• Utilization Management 

Leadership

• Act on behalf of the CFO/COO to drive OSH priority initiatives that cross over multiple departments and functional areas.  Convene and lead workgroups.
• Ensure administrative and operational alignment across campuses in support of patient centered services.
• Serve as a key advisor to the CFO/COO and OSH Sr. Leadership Team on hospital-wide administrative and non-clinical operational matters.
• Advise and assist OSH with enterprise goal setting, policy making, and strategic planning.
• Lead programs in a manner encompassing the overall hospital strategic direction and identified priorities.
• Participate in OSH-wide and agency-wide workgroups to establish policies and protocols. Represent OSH as delegate for CFO/COO on Agency workgroups and committees.
• Assist in coordinating activities with other agencies in areas of mutual concern in order to ensure compliance with established policies, objectives, program priorities and applicable laws, rules and regulations.

Financial Oversight

• In partnership with the CFO/COO, establish OSH-wide policies and guidelines for financial and resource management to ensure appropriate controls and level of oversight.
• Assist CFO/COO in development, oversight and management of $1.03 Billion OSH budget appropriation and enterprise fund.
• Serve as the backup to the CFO/COO when needed, to oversee the Business and Site Operations division.

Operations Management

• Oversee Training and Education, Business Services and the Central Timekeeping Office operations for OSH.  Provide guidance to unit managers on design, implementation, and evaluation of business systems, practices and administrative processes.
• Ensure coordination across all assigned units to work in collaboration with other departments across OSH.  Identifies opportunities to reduce barriers, identify and mitigate risks, improve efficiency and ensure effectiveness of business processes. 
• Provide management direction on hospital-wide non-clinical operational issues that lie outside of other OSH functional areas.
• Provide oversight of statements of work and business components of contracts and agreements. Review and edit statements of work of personal services contracts, intergovernmental agreements and inter- or intra-agency agreements for clarity and completeness, as well as unintended risks. Serve as contract administrator for cross-section contracts, monitoring and evaluating contractor performance.
• Work closely with OHA’s Office of Human Resources. Establish, oversee and lead OSH/HR workgroups; develop and implement hospital-wide processes and communication plans; and maintain congruency and open lines of communication.
• Oversee the development of reports and management studies related to administrative operations, resource development and cost recovery to evaluate program activities. Reports findings and recommended changes to CFO/COO and Senior Leadership.
• Provide consultation and analysis on the short- and long- term implications of administrative, policy and programmatic management decisions.

Work Environment

This position requires the incumbent to work a professional work week where the hours of work fluctuate on a daily and weekly basis. It is subject to fluctuating workloads and priorities with highly complex, sensitive and/or political issues. This position may have occasional contact with individuals experiencing extreme emotional dysregulation that may manifest as physical aggression. Additionally, there may be occasional contact with angry employees, other agency representatives, family members and members of the public. Incidental local and in-state travel is required, and incumbent must have a valid driver's license or alternative transportation. Incumbent will spend the majority of time at the OSH-Salem campus, traveling to Junction City campus on an as needed basis. Office duty site is the OSH-Salem campus.

*For a full review of the position description, working conditions, and duties, click here.

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all. 

Minimum Qualifications

Five years of management experience; OR two years of management experience and a bachelor’s degree in a related field.

Desired Attributes

• Demonstrated success in analyzing organizational strategy, policy and issues, and formulating appropriate course of action to move forward and/or resolve issues.
• Experience establishing vision, strategy, setting long-range administrative direction, and establishing cross agency policies, goals and functional requirements.
• Experience in and understanding of state, local and federal government systems and operations.
• Demonstrated experience developing and maintaining strong working relationships with executive leaders across multiple disciplines.
• Demonstrated experience leading large, complex agency budget development and financial oversight of enterprise fund management.  
• Working knowledge of training and education principles and practices with experience overseeing this type of program for a large organization.
• Experience successfully navigating timekeeping processes and collective bargaining agreements during the creation of organizational strategies or operational efficiencies.
• Ability to establish direction of project portfolios related to a range of operational projects.

How to Apply:

At the time of application, ensure the work history in your applicant profile is up to date, and attach a current copy of your resume and cover letter. Please include in your application (1) a cover letter (2 pages maximum) addressing how you meet the minimum qualifications and desired attributes and preferences as appropriate and (2) a resume detailing your lived, learned and professional experience.  

*Failure to provide a resume or cover letter will disqualify you from consideration.

 Internal Candidates: Current State of Oregon employees must apply through the employee Workday login. Be sure to follow all application submission requirements. 

If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact: Melissa M. Perez at (503) 949-3078 or [email protected]

After You Apply:  

• Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them. 
• Remember to check your email (including your junk folder) and Workday inbox for updates on your application. 
• We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.  

Reminders:  

Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job! 

This announcement is for one, full-time, permanent, management service, Deputy Chief of Business and Administration position in the Business Operations Administrator 1 classification SR38 based in Salem, Oregon. This is a hybrid position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.  

• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline.
• This is an open competitive opportunity, so anyone interested is welcome to apply. We encourage you to review and follow the instructions for applying carefully.  
• If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact Melissa Perez, SPHR at (503) 949-3078 [email protected]

Additional Details 

Employment at Oregon State Hospital is contingent upon passing a background check including a criminal records check, drug screen, and a driving records check that meets OHA criteria at the time of hire and throughout employment. 

Helpful Links & Resources 

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources  

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class—including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation—and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.  

OHA strives to be an anti-racist organization working to eliminate health inequities in Oregon by 2030.