Deputy Court Clerk II

The City of Suwanee is seeking an experience Deputy Court Clerk for our Municipal Court. The Deputy Court Clerk II is responsible for providing clerical support to Suwanee Municipal Court staff, including judges, solicitors, probation officers, bailiffs and the general public in the interest of fairness and judicial expediency. This includes providing customer service, taking payments, reviewing and closing cases, and sending conviction information to appropriate agencies.

Essential Functions:

• Answers telephone and greets visitors; and provides information and assistance.


• Accepts payments by telephone, by mail and in person; and maintains cash drawer.


• Processes all legal documents received by the court.


• Processes incoming and outgoing mail.


• Receives and recalls warrants as appropriate.


• Exports police citations to court records database; utilizes Georgia Crime Information Center (GCIC) procedures to run license plate, driver and criminal histories to accompany citation records; attaches incident and accident reports; requests test results from Georgia Bureau of Investigation (GBI); and requests intake results from police records.


• Assists in processing bond money received.


• Generates electronic license suspensions.


• Enters court dispositions directly to GCIC and electronically transmits dispositions to Department of Driver Services (DDS).


• Provides assistance to court personnel as needed.


• Issues failure to appear warrants and probation warrants; recalls warrants; and verifies and files inactive warrants.


• Prepares court dockets; mails subpoenas; prepares related files; and requests video recordings from the Police Department.


• Scans all documents received into paperless court system.


• Provides assistance to judges, solicitors, attorneys, probation officers, and interpreters during arraignments and trials.


• Support the Clerk of Court with administrative functions, supervision, and special assignments to ensure continuity of court operations in their absence.


• Stay current on changes in court procedures, legal requirements, and software updates through ongoing training and certifications.


• Carry out additional responsibilities as directed to support the mission and operations of the Municipal Court.


• Performs other related duties as assigned.

Minimum Qualifications:

Education Level:

Requires a high school diploma

Specific Educational

Requirements:

Requires a high school diploma

Experience Level:

Minimum of two (2) years of experience in a court, legal, or government administrative setting performing clerical, customer service, or case management duties.

Specific Experience Requirements:

Minimum of two (2) years of experience in a court, legal, or government administrative setting performing clerical, customer service, or case management duties.

Experience with court case management software, legal terminology, and familiarity with court procedures and state reporting requirements is strongly preferred.

Prior experience in municipal or traffic court environment a plus.

Licensure:

Possession of or ability to readily obtain a valid driver’s license issued by the State of Georgia for the type of vehicle or equipment operated.

Certification:

Possession of or ability to readily obtain certification as a Criminal Justice Information System (CJIS) Network Operator

Terminal Agency Coordinator (TAC)

GCIC Security Awareness Training

Georgia’s Computerized Criminal History

Other Skills:

Knowledge of the rules, regulations, policies and procedures of municipal court, law enforcement, and record keeping.

Knowledge of records preservation requirements.

Knowledge of confidential guidelines.

Knowledge of computers and job-related software programs.

Knowledge of modern office principles and practices.

Knowledge of customer service principles and practices.

Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.

Skills in preparing reports and communicating information clearly and effectively.

Skills in managing and prioritizing multiple projects.

Skills in handling confidential information.

Skills in data entry.

Skills in the maintenance of accuracy and complete records.

Skills in oral and written communication.

Ability to meet and interact with employees and the public in an effective and courteous manner.

Ability to work flexible hours, including evenings to attend meetings.

Ability to multi-task and work within deadlines. 

Ability to handle confidential and sensitive matters.

Ability to work with and process payments for accounts within the budget and according to departmental guidelines. 

Ability to use computers for data entry, word processing, and accounting purposes.

Ability to operate a copy machine.

Ability to train or assist in the onboarding of new clerks.

Flexibility to serve as backup to Clerk of Court and preform higher-level tasks when needed.

In depth knowledge of court operations, legal processes, and terminology.

Ability to work independently with minimal supervision.

The City of Suwanee is a certified Drug-Free Workplace, is an Equal Opportunity Employer and participates in E-Verify. 

To apply, please complete the employment application and attach as indicated on the next screen.  The employment application is located at: CoS Employment Application rev2 (suwanee.com)