Deputy Director of Payroll & Time Management

The Agency You’ll Join

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York City's government. Previously, Mayor Adams has served the people of New York City as an NYPD officer, state senator, and Brooklyn borough president. The Adams’ administration is leading the fight to serve the people of the greatest city in the world, ensuring delivery of efficient and effective services, working to make New York City’s economy stronger, reducing inequality, improving public safety, and making the city more affordable that meets the needs of all New Yorkers. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team.

The Team You’ll Work With

The Mayor’s Office, Human Resources, Payroll and Timekeeping Unit seeks a Deputy Director of Payroll & Time Management. The Deputy Director of Payroll & Time Management will be expected to have expertise in Citywide leave regulations and payroll procedures. This position manages a Timekeeping Coordinator and Systems Analyst. The role also oversees payroll functionality and operations alongside the Executive Director of Payroll & Timekeeping.

The Problems You’ll Solve

Some examples of typical responsibilities and duties may include, but are not limited to:

JOB RESPONSIBILITIES:

- Oversee all Timekeeping and Payroll functions.
- Process employee separations.
- Facilitate orientation presentations for new hires.
- Provide guidance to timekeepers on all matters related to time management.
- Perform audits utilizing City Time, CHRMS, and PMS to ensure long-term leaves are processed accurately.
- Prepare managerial lump sums for the Comptroller audit.
- Advise executives, managers, and employees on all current timekeeping regulations and practices.
- Manage CityTime hierarchy, including enrollment, re-enrollment, and deactivation.
- Perform audits utilizing City Time, CHRMS, and PMS to ensure long-term leaves are processed accurately.
- Prepare reports using CHRMS, City Time, and Excel.
- Provide orientation for newly hired and promoted employees.
- Liaise closely with Human Resources to ensure the accuracy of leave.
- Work closely with Payroll on taxable fringe benefits calculations and reporting.
- Coordinate with staff and agency partners on annual leave balance statements, requests for carryover of excess annual leave, compensatory time, and other required documents.
- Ensure compliance with all payroll directives, policies, and procedures issued by the New York City of Payroll Administration, the Comptroller, and Labor Relations.
- Manage staff inquiries and requests pertaining to commuter benefits, health benefits, leave of absence, workers’ compensation, Management Benefits Fund, flexible spending accounts, and all other employee benefits.
- Ensure the accuracy and reporting of retro pay triggers, one-time payments, one-time deductions, and supplemental payroll requests.
- Handle special projects as requested by the CHRO & Executive Director of Payroll.

About You

- You have a Bachelor’s degree or its educational equivalent.
- You have a minimum of 3 years’ experience with city systems (PMS, CityTime, CHRMS, NYCAPS).
- You have a minimum of 3 years of management experience.
- You have excellent computer and data entry skills with working knowledge of MS Word, Excel, PowerPoint, and Outlook.
- You have a strong work ethic and ability to complete tasks in a timely fashion with limited supervision.
- You are extremely detail-oriented and have excellent organizational skills.
- Ability to work well in a fast-paced environment.
- You must work well both in a team setting and independently.
- You have the ability to maintain confidentiality.
- You have excellent customer service skills.
- You can work well under daily deadlines and are able to deal with time-critical/time-sensitive activities.
- You have excellent verbal and written communication skills.

RESEARCH PROJECTS COOR(MA)-MGR - 0527A

1. Do you have a baccalaureate degree from an accredited college or university?

2. Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?

3. Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question "2" above?

4. Do you have a satisfactory combination of education and/or experience equivalent to that described in questions "1," "2," and/or "3" above?

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.