Design Project Coordinator

Position Summary

Key Tasks

• Develop and manage specification production, workflow procedures, master specifications, and specification BIM integration.
• Serves as a point of contact from project inception through project closure for contract matters regarding design services.
• Supports Design Project Managers with the development, analysis, review, processing, and negotiation of contracts, budgets, and other documentation associated with design and construction projects.
• Oversee validation and verification of appropriate insurance coverage secured by subconsultants and the maintenance of those records.
• Maintain business relationships with subconsultants to facilitate new and continuing contracts and agreements.
• Identify and develop tools or Standard Operating Procedures that support better administration and management of contracts and subconsultant agreements.
• Manage client/project security/background check process.
• Drives the execution and distribution of subcontracts, change orders, purchase orders.
• Assists Project Managers with design submittals and ensures secure mailing.
• Maintains detailed paper and electronic filing systems for project files, including contracts, PO's, contact lists, contract logs, drawing lists, etc. and performs file archiving.
• Coordinates and attends weekly production meetings and project kick off meetings. Takes minutes, distributes minutes, and updates milestone reports.
• Supports data entry and maintenance in Smartsheet, Procore, and various project management spreadsheets, etc.
• Responsible for administrative functions such as word processing for Project Managers on correspondence and project paperwork. Copies and distribution of printed materials for meetings.
• Supports design project managers and corporate accounting effort through the receipt and coding of invoices.
• Other duties assigned by the executive team and design project managers.

Education and Training Requirements:

• • High School (required), associate or bachelor's degree, preferred.
  • Five (5) or more years’ related experience.
  • U.S. Citizenship and ability to obtain basic security clearance required. Able to read, write, and speak English fluently.