Development Coordinator

Description

Job Description Summary

The Development Coordinator provides administrative, organizational, and accounting support to the Development Department. This position supports donor engagement efforts, fundraising activities, and special events. Responsibilities include administrative and clerical support, database and donor record maintenance, bookkeeping, communications, and project coordination.

Essential Job Functions / Responsibilities

1. Database Management & Donor Stewardship

· Maintain and update donor records and databases using appropriate software.

· Process all contributions (including memorial, annual, capital, endowment, and planned gifts).

· Record donor activity and generate regular reports.

· Prepare and send donor acknowledgment letters in a timely manner.

· Compile giving reports on current corporate and individual donors.

· Work closely with part-time Development Assistant to ensure both coordination of effort and validation of accurate information. 

2. Accounting & Financial Reporting

· Record and reconcile contributions and donations.

· Prepare financial reports on donor activity as requested.

· Generate deposit slips and make timely deposits following accounting protocols.

· Provide monthly and year-to-date contribution summaries.

3. Constituent Tracking & Donor Relations

· Track relationships among patients, families, donors, and community members.

· Provide families with listings of memorial gifts.

· Assist in donor cultivation and follow-up efforts under the guidance of the Director.

· Support community events and fundraising initiatives (e.g., Festival of Trees).

4. Communications & Mailings

· Coordinate production and distribution of printed materials such as invitations, solicitation letters, pledge reminders, and annual appeals.

· Assist in drafting correspondence and communications with donors and stakeholders.

5. Administrative Support

· Support Development Committee meetings, including preparing agendas, distributing notices, and recording minutes.

· Serve as a point of contact for donors and prospects, providing phone and email support.

6. Event Coordination

· Support logistics and execution of fundraising events.

· Maintain guest lists and serve as vendor liaison.

· Assist with event setup, execution, and follow-up.

· Generate event-related reports and documentation as needed.

7. Digital Communications & Content Creation

· Manage and update social media accounts and website content.

· Draft and edit website updates, press releases, newsletters, emails, appeal letters, and online content.

8. Other Duties

· Perform additional tasks as assigned by the Director, Executive Director, or Executive Management.

· Provide cross-departmental support as needed.

Requirements

· Associate’s or bachelor’s degree in a related field preferred.

· Experience in database management and bookkeeping; administrative or non-profit experience preferred.

· Proficiency in Microsoft Office and ability to learn new technologies; familiarity with fundraising software is a plus.

· Strong attention to detail and ability to manage and analyze data effectively.

· Creative and adaptable problem-solver with strong organizational skills.

· Excellent written and verbal communication skills.

· Understanding of philanthropy and donor stewardship; ability to maintain confidentiality. 

· Prior development and fundraising experience strongly preferred