Development Department Administrative Specialist

KENTUCKY UNITED METHODIST CHILDREN’S HOMES 

JOB DESCRIPTION 

Development Department Administrative Specialist

Mission Statement:  We serve Christ by providing for the physical, emotional,
                             educational and spiritual needs of children and families. 

Join our team--changing lives every day 

Location: Nicholasville, KY  

Primary Hours: 40 hours per week, 8:30 am to 5:00pm Mon-Fri 

Reports to:  Development Manager

Salary Range: $18.00 to $21.00/hour 

We offer great benefits 

• Health, dental, vision, and life insurance  
• 403b Retirement plan with 3% match
• Tuition Assistance & continuing education support
• Holiday, sick, and vacation time
• Employee Assistance Program
• Professional development opportunities 

  About the Kentucky United Methodist Children’s Homes 

The Kentucky United Methodist Children's Homes (KyUMH) is a Christian service agency dedicated to helping youth with histories of abuse and neglect find healing and build a brighter future through professional therapeutic interventions. We believe every child is an individual of worth, entitled to God's gift of wholeness of life. Founded 154 years ago, the mission has transformed throughout the years to meet the most pressing needs of vulnerable children and families. We serve 900-2000 children annually in every county in Kentucky with an annual budget of $16 million.

Summary of Function 

This position has primary responsibility for managing and reporting the donor database. Tasks range from data entry to data extraction including processing of donations, thank you letters, tax receipts and reports. This position receives all inquiries from donors about their gifts. This position also shares administrative tasks with Executive Assistant including greeting visitors, answering KyUMH phones and doors.  In addition, this position provides administrative support for the Development department for general clerical needs and works closely with the Finance Department for reporting and gift coding. The best candidate for this position would have experience with database management, data entry, have exemplary organizational skills and attention to detail. This position works collaboratively with other Development staff to ensure an excellent donor experience. 

Job Specific Duties and Responsibilities 

DATABASE MANAGEMENT: Serves as the donor record database expert and manager. Enters all data, including stakeholder information, donor gifts, and mailing list recipients with a high level of accuracy. Responsible for keeping database clean by removing duplicates and inaccurate information. Assists Development Manager with donor and giving reports.

DONOR APPRECIATION: Assures daily that all gifts are opened and tallied according to policy/ procedure. Enters all gifts into donor files and generates thank you letters for each gift. Responsible for seeing that all memorial/honor gift acknowledgements and thank you notes are mailed as soon as possible. Maintains accurate records of all receipts to honor donor’s wishes and report to finance department. Works with donors regarding inquiries about their gifts in a timely and courteous manner.

ADMINISTRATION: Collaborates with the Finance Dept for reporting and gift coding. Assists Development staff with general clerical and administrative tasks. Primary responsibility for coordinating mail collection and sorting. Shares responsibility for answering agency phones and doors with the Executive Assistant.

Job Specifications 

1. Data entry experience required.
2. Experience with Microsoft Word (in particular Word mail merge) and a working knowledge of Microsoft Excel required. 
3. Must be at least 21 years of age. 
4. Must have a valid driver’s license. 
5. Successful background check and TB test. 
6. High school diploma or GED required. 
7. Ability to communicate and work well with donors, staff, vendors, and others. 
8. Ability to evaluate/interpret information and make independent judgments/decisions. 
9. Must have strong time management and written communication skills. 
10. Attention to detail and accuracy required. 
11. Raiser’s Edge database or other customer relationship management software experience preferred.

Physical Demands 

This position requires the employee to frequently engage in the activity of data entry. Requires some travel. Must be able to lift 35-40 lbs. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. 

KyUMH is an Equal Opportunity Employer 

KyUMH is committed to maintaining a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.