Development Services Coordinator

CORE RESPONSIBILITIES

• Maintain accurate donor and constituent records and support ongoing data integrity efforts.
• Process gifts and pledges, prepare donor acknowledgments, and maintain related records.
• Generate reports, lists, and spreadsheets to support fundraising, stewardship, and departmental
planning.
• Provide administrative support to the Director of Development and Development team, including
scheduling, correspondence, and project coordination.
• Assist with budget tracking, deposits, and reconciliation in partnership with the Business Office.
• Support fundraising campaigns, donor stewardship activities, and selected Development events.
• Create and manage online forms, surveys, and other tools that support Development initiatives.
• Learn and utilize database and software systems to improve efficiency and support departmental goals.

As a Cary Academy employee, you will:

• Engage actively in the school’s diversity, inclusion, and anti-racism work in all aspects of your professional
responsibilities and interactions in furtherance of Cary Academy’s commitment to equity and justice.
• Attend and actively participate in all required School professional development activities in areas to
include, but not limited to, safety and security; diversity, equity, and inclusion; student learning and
support; technology; and school operations.
• Engage authentically in processes of self-reflection and improvement of practice, including full
participation in the Professional Growth and Renewal Program.
• Complete all required administrative and operational tasks and comply with all applicable regulatory
requirements and School policies and procedures as articulated in handbooks, operating guides and other
School policy and procedure communications and documentation in a responsive and timely manner.
• Use designated technology assets and platforms as directed by School policies and procedures to allow
for secure, effective, and collaborative school operations. Work collaboratively with the Information
Services team to research, implement and evaluate technology resources related to position
responsibilities.
• Perform other projects and duties as assigned in support of both divisional and school operations and
initiatives.

ESSENTIAL EXPECTATIONS

• Ability to pay attention to detail, be accurate, and organized.
• Ability to handle a multiple-priority, deadline-oriented work environment.
• Ability to handle tasks with interruptions and maintains positive outlook.
• Ability to be customer-service oriented and comfortable working with data.
• Ability to demonstrate an aptitude for learning database systems,
spreadsheets, and reporting tools.

EDUCATIONAL AND PROFESSIONAL REQUIREMENTS

Education: Associate’s degree in related field.
Experience: 3 – 5 years of general office experience. Prefer experience within a development office.
Certification and/or Credentials: n/a
Equivalency: Directly related experience or a combination of directly related education and experience may be
considered in place of the above requirements.

KNOWLEDGE AND SKILL REQUIREMENTS

• Thorough understanding of office procedures, general office equipment, and the ability to coordinate and
maintain development services processes and procedures and suggest modifications when needed.
• Excellent computer skills with thorough knowledge of a variety of software packages including
Blackbaud/Raisers’ Edge.
• Excellent problem-solving, organizational, communication, writing and mathematical skills.

WORK SCHEDULE

Days: In general, this position is scheduled to work on campus Monday-Friday year-round but is expected to work as necessary to ensure position responsibilities are consistently met. There may be certain work requirements that could result in a need for temporary modification of this schedule, including work on weekends or holidays.
Hours: This position is scheduled to work 37.5 hours per week. The actual times worked are determined by the
Head of School given the nature and seasonality of this position. Both planned and unplanned needs may require
work outside of normal daytime business hours.