Devine City Secretary/Assistant to City Administrator

Position is open until filled.
First Review Deadline: 5 p.m. | Thursday | July 3, 2025

RECRUITMENT BROCHURE

Position Overview

Under the direction of the City Administrator, the City Secretary/Assistant to the City Administrator plans, organizes and directs the activities and operations of the City Secretary’s

Office. This includes serving as a liaison between the City Council and the public; coordinating assigned activities with other city departments and outside agencies; and providing administrative support to the Mayor, City Council, and the City Administrator.

The City Secretary/Assistant to the City Administrator is responsible for performing mandated and statutory requirements as defined by Federal and State Law and City Ordinances. This position is the official records custodian for the City. It is responsible for all documentation which pertains to official business of the City and for maintaining and managing the City’s record management program and for the preparation and dissemination of documents for City Council and other City appointed board meetings. The position may act as a City representative at outside functions and may assist the City Administrator in making operational decisions including but not limited to interpretation of policy, laws, ordinances and official procedures, open records, municipal elections, records management, some aspects of the annual budget and various human resources resolutions. It is also responsible for most of the City's Human Resources duties. Finally, this position will be expected to prepare and present reports, recommendations and budgets at stated intervals and when requested by the City Administrator.

As a leader in the organization, this position is expected to demonstrate exemplary character. This position plays an integral role in representing the City to residents, developers, business owners, members’ of the media, neighboring communities, regional organizations, and state and federal agencies.

The holder of the position will be expected to be or become certified as a clerk through the Texas Municipal Clerks’ Association.

Minimum Qualifications, Skills & Abilities

• High School Diploma or General Education Degree (GED)
• Three (3) years’ experience in a similar position in municipal government
• Ability to interpret local, state and federal laws and codes and regulations, including but not limited to the election code, the local government code, the code of ordinances and other applicable statutes of the State of Texas
• Knowledge of Public Records Act, elections laws and procedures
• Must be familiar with organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs
• Must be willing to become familiar with and work with new technology as it is implemented and ability to work with City’s current computer programs
• Ability to read, analyze and interpret documents, professional journals, technical procedures and government regulations
• Capable of writing reports, business correspondence and procedures manuals
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Capacity to effectively present information and respond to questions from City Council, customers, and the General Public
• Ability to provide common sense solutions and interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to speak effectively before groups of citizens, customers or employees
• Must have necessary skills to handle basic human resource projects

Preferred Qualifications

• Bachelor’s Degree in Public Administration, or a related field
• Five (5) years’ experience in similar position in municipal government

Requirements

• Must possess or obtain certification as a Texas Registered Municipal Clerk, Level 1, within one year of appointment and as a Texas Registered Municipal Clerk, Level 2, within three years of appointment., Certification as a Texas Registered Municipal Clerk, Level 3 is expected within five years
• Must meet eligibility requirements to become a notary public
• A Texas Driver’s License, Class C, is required

For more information on this position, please contact:

Kelly Kuenstler, Vice President,
Clear Career Professionals
(575) 496-0939
[email protected]