Director, Accounts Payable

St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.

  

 

 

 

The Director, Accounts Payable is responsible for managing the St. Luke’s Health Network Centralized Accounts Payable department. Major responsibilities include Co-Coordinator Procure to Pay/Integrated Work Group, Federal and State tax reporting, implementing controls and procedures that ensure disbursements are processed according to internal policies and regulations, maintain operations to ensure cash flow and discount optimization and audits vendor statements to ensure problems are resolved and staff’s work is current.

JOB DUTIES AND RESPONSIBILITIES:

• Manages daily operations of centralized Accounts Payable operation. Provides leadership, coaching, mentoring and performance management of team members.

• Develop and implement controls and procedures to ensure disbursements are processed according to internal policies, procedures, and regulatory guidelines.

• Oversee Workday ERP and other system applications used for the processing of invoices and disbursements. Serve as lead for system upgrades, perform testing and training to the team. Problem solves system issues and provides reporting for both internal and external stakeholders.

• Co-Chairs Procure to Pay (P2P) Steering Committee/Integrated Work Group.

• Collaborate with network Legal Team confirming contracts are on file.

• Partner with Corporate Compliance for Excluded Party monitoring and reporting. Oversees maintenance of Vendor Master to ensure compliance with IRS regulations.

• Effectively manage the payables operation to ensure ongoing cash flow optimization including high utilization of vendor discounts, utilizing various payment methods and the use of application tools that will provide easy and efficient workflow within the department and the organization.

• Prepare, generate and file annual tax filing in accordance with the IRS regulations for Form1099-MISC/NEC/R and foreign reporting, 1042S reporting. E-File returns to the IRS via the IRS platform. Administer PA Tax withholding process and reporting. Identify vendors requiring tax withholding. File weekly, quarterly and annual returns. Ensure PA taxes are reflected on vendors’ forms 1099 MISC or 1099 NEC. Prepare 1099 reporting file per PA Department of Revenue’s specifications, upload to portal and complete Annual Withholding Reconciliation Statement REV-1667.

• Identify payments outstanding and escheat in Workday, prepare and submit the annual escheat filing.

• Administer credit card program for both travel & entertainment and fleet. Maintain driver table for the Fleet program. Assign credit cards to individuals and departments as authorized. Monitor credit limits, maintain users and assign roles, approvers and reconcilers.

PHYSICAL AND SENSORY REQUIREMENTS:

Sitting up to 7 hours per day, 3 hours at a time.  Continuously uses fingers and hands for typing, data entry, etc.  Uses upper extremities to lift up to 30 pounds and to operate various office machines.  Frequently stoops, bends, and reaches above shoulder level to retrieve files.  Hearing as it relates to normal conversation and telephone.  Seeing as it relates to general vision, near vision and peripheral vision.  Visual monotony when reading reports and reviewing computer screen.

EDUCATION:

Bachelors degree in accounting or business required. MBA Preferred.

TRAINING AND EXPERIENCE:

Experience working within a large corporate level Accounts Payable department and ERP Systems platform (preferably Workday) is required. Strong technology skills, ability to work with multiple systems, and proficient in Excel. Understanding process flow of automatic purchase order/invoice matching system preferred.  Proven background of quality improvement focused work required. Prior management experience required.

Please complete your application using your full legal name and current home address.  Be sure to include employment history for the past seven (7) years, including your present employer.  Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable.  It is highly recommended that you create a profile at the conclusion of submitting your first application.  Thank you for your interest in St. Luke's!!

St. Luke's University Health Network is an Equal Opportunity Employer.