Director of Admissions

Summary

The Director of Admissions plans, leads, and manages the Office of Admissions programs and activities. Major responsibilities include developing, designing, and implementing strategic enrollment management and recruitment efforts to support OCOM's goals for new students and the establishment of a diverse student body. The Director ensures that the admissions office fulfills institutional goals and objectives and maintains compliance with relevant regulations.

Essential Duties and Responsibilities

Operations and Compliance:

• Direct the day-to-day operations of the OCOM Office of Admissions.
• Ensure adherence to OCOM-approved admissions policies throughout the admissions process.
• Maintain compliance with federal, state, university, college, and other external agency rules and regulations.
• Safeguard the confidentiality of student records in compliance with the Family Educational Rights and Privacy Act (FERPA).
• Oversee the admissions department budget.

Admissions Processes and Committees:

• Oversee the on-site admissions processes for OCOM.
• Educate staff on the admissions processes specific to a College of Osteopathic Medicine.
• Complete required OCOM-specific reporting to AACOM, COCA, Dean, and Admissions Committee.
• Lead and support the Admissions Committee.
• Support the Admissions Committee in selecting highly-qualified individuals to advance OCOM’s mission annually.
• Collaborate with the Admissions Committee to develop or update the technical standards and policies for OCOM annually for recommendation to the Dean.
• Recommend annual updates to the Dean for the College of Osteopathic Medicine CIB.

Application Processing and Communication:

• Support Admissions Coordinators in processing applications, including secondary applications and fees.
• Ensure all on-site interviews and communications adhere to COCA standards and OCOM policies and procedures.
• Submit an annual Diversity Report to the Dean and ensure the final approved copy is posted to the OCOM website.
• Ensure the admissions recruiter attends selected local, regional, and national recruitment events.
• Support the admissions recruiter in selecting marketing-related materials ("swag") as needed for recruitment.
• Ensure MCAT lists are obtained biannually and deliver Dean-approved marketing messages to prospective students.

Representation and Reporting:

• Serve as the representative of OCOM on the AACOM Admissions group COMAO.
• Collect, organize, and analyze student affairs data and produce reports requested by external accrediting bodies and governing boards.
• Submit an annual Admissions/Matriculation Report to the Dean of Student Services.

Accreditation and Team Support:

• Assist in accreditation functions, including document creation, data collection, data entry, education of staff on accreditation, and other accreditation-related tasks.
• Provide coaching, guidance, and mentoring to the admissions team and offer professional development opportunities for staff.
• Perform other related duties as assigned.

Supervisory Responsibilities

• Interviewing, hiring, and training employees.
• Planning, assigning, and directing work.
• Appraising performance, rewarding, and disciplining employees.
• Addressing complaints and resolving problems.
• Directly supervises Admissions Coordinators (2), Admissions Recruiter.

Qualifications

• Master's degree and a minimum of 5 years (or Bachelor’s degree and 10 years) of full-time experience in the administration of an admissions office.
• Previous experience in Osteopathic or Allopathic Medical College admissions is preferred.
• A team player who values cooperation, mutual support, and team cohesion.
• Proficient in using Apple Mac computers and Google Workspace tools.

Key Competencies and Skills

• Leadership abilities.
• Strong team management skills.
• Excellent oral and written communication skills.
• Exceptional interpersonal skills to work well with faculty, staff, students, administration, and the public.
• Maintain confidentiality and attention to detail.
• Respond calmly and appropriately in emotional situations.
• Listen and communicate positively.
• Collaborate and interact with healthcare professionals.
• Organize, direct, and prioritize work appropriately.
• Exercise independent judgment in complex and new situations.
• Manage multiple concurrent projects and meet strict deadlines.
• Manage time well and work under stressful conditions.
• Excellent public speaking skills.
• Relate well to a diverse student population and other constituencies.
• Ability to work independently and as part of a team within a diverse group of people.
• Demonstrate tact, courtesy, and discretion in dealing with faculty, staff, students, administration, and the public.
• Maintain a high energy level and enthusiasm for OCOM.

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation & Public Holidays)
• Short Term & Long Term Disability
• Training & Professional development - continuing education opportunities to support your career growth.
• A supportive and collaborative work environment.