Director of Conference Services

We look for people who are passionate about service and have a hunger for learning new skills. We believe in the power of teamwork and the professional development of our team members. With our employees being our greatest assets, we are committed to providing competitive wages and benefits, the best training, a safe and enjoyable work environment along with many opportunities for advancement to ensure a very rewarding career. We take great pride in our dedicated and diverse team of employees.

We are seeking an experienced and organized individual to join our team as a Director of Conference Services. The Director of Conference Services reports to the Director of Sales and will ensure client satisfaction of all conference space bookings and catered functions by maintaining and managing the highest standards of products and services while maximizing profitability through upselling and cost control.  Responsible for all functions within Conference Services department, including but not limited to, sales strategy, marketing, revenues, service, menus, staffing, and training. 

ESSENTIAL JOB FUNCTIONS

• Responsible for the overall leadership, coordination, and evaluation of the CS Department.


• Work as intermediary between Sales and CS by receiving definite group turnover, assigning group contracts and following up on all assigned departmental duties


• Possess the ability to detail any definite booking that is turned over to CS 


• Maximize revenue opportunity by overseeing the strategic assignment of meeting space. 


• Act as a dynamic self starter to build new client relationships and nurture existing relationships


• Assist in the process to establish ancillary group activity needs and programs such as spa, recreation activities, equestrian activities, off site events, transportation, audio visual etc. 


• Participate in and conduct regular event order meetings with banquet support staff to ensure accurate service and communication of clients’ needs and desires.


• Work closely with Executive Chef and Hotel Manager to establish strategic menu placements and experiences.


• Hire, train and oversee all departmental staff


• Develop monthly forecasts and yearly budgets with Director of Sales & Marketing to maximize profitability.


• Maintain an awareness of competition through continual inspections and reviews of local promotions.


• Ensure guest satisfaction by managing client relations and event surveys.


• Maintain standard operating procedures for all conference services positions, including corporate requirements.


• Contract yearly vendor agreements


• Host weekly staff meeting and communicate directly to Director of Sales and Director of Sales & Marketing with all employee engagement outcomes.


• Evaluate skill levels and performance of Conference Services team members including quarterly/yearly performance reviews and succession plans for advancement.


• Maintain communication between all property departments.


• Perform other duties as assigned by management.