Director of Entertainment

Description

The Entertainment Director will be responsible for planning, coordinating, and hosting weekly resident events and quarterly large events while obtaining sponsorships. They will also be responsible for marketing the properties and attending marketing events in the area to promote our luxury apartment communities. This role requires experience in coordinating logistics and handling multiple vendors to create large events.

The Entertainment Director will report to ownership weekly on future events, successes of previous events and suggest new, out of the box ideas to engage residents in the community social entertainment. On matters of budget and community-specific needs, the Entertainment Director reports to the Community Manager at each community. All work will be done under personal responsibility, with no local direct manager managing time or projects. The Entertainment Director is responsible for getting all reports and events executed on time and as planned. Assistance will be provided by office and maintenance staff as requested and will be managed by the Entertainment Director. The purpose of this role is to create a community environment, a sense of home and lifestyle that makes residents want to renew, and invite their friends to move in as well. Below is a more detailed look at specific responsibilities and tasks of this position.

Event Planning and Execution

• Plan and organize an average of 3 events per community per week, using monthly budgets provided by property management.
• Collaborate with local businesses to sponsor or host events at little to no cost.
• Create visually appealing event calendars for print and digital distribution.
• Purchase supplies, manage event setup and breakdown, and host events with a focus on creating a welcoming and engaging atmosphere for residents.
• Plan and execute 5 large annual events, including themed parties and seasonal gatherings.

Communication and Coordination

• Send monthly breakdowns of event budgets, attendance, and sponsor contributions to stakeholders.
• Maintain communication with leasing staff to ensure they are informed of upcoming events and have materials ready for residents.
• Schedule and send event reminders using platforms such as Callmax and Mobile Doorman.

Marketing and Partner Collaboration

• Foster relationships with local businesses to secure event sponsorships and contributions.
• Assist leasing teams in developing and promoting open houses and creative marketing initiatives.
• Attend Chamber of Commerce events to network and organize hosted events.
• Manage social media postings to promote events and highlight community engagement.

Community and Staff Engagement

• Engage with residents during events, fostering connections and encouraging participation.
• Organize pre-event meetings to assign responsibilities and ensure all staff, including maintenance, are prepared for larger events.
• Support fitness programs by coordinating with instructors and promoting events within the community.

Administrative Tasks

• Manage event supplies using a petty cash card and ensure all expenses are accurately recorded in the system.
• Oversee community garden programs (where available), managing sign-ups, assignments, and resident communication.
• Provide weekly recaps of event attendance, images, and feedback to stakeholders.

Requirements

• Proven experience in event planning, hospitality, or a related field.
• Strong organizational and multitasking skills with the ability to manage multiple events simultaneously.
• Exceptional communication skills and a passion for community engagement.
• Proficiency in tools like Microsoft Office and event management platforms.
• Experience with social media management is a plus.