Director of Support Services & Materials Management

Applicants must apply with an active, current email and phone number.

Hale County Health Care Authority is a Certified Drug-Free Workplace. All candidates selected for employment must successfully complete a pre-employment drug screen and background check as a condition of employment.

Location:

Hale County Hospital; 508 Greene Street, Greensboro AL 36744

Classification:

Full-time (40 hours per week). As a member of leadership, the Director is expected to maintain schedule flexibility to support departmental operations, including coverage for call-ins and participation in weekend or special events when necessary.

This job description covers the most significant duties performed but does not exclude other work assignments not mentioned.

SUMMARY
The Director of Support Services/Materials Management is responsible for the planning, procurement, contracting, inventory management, receiving, distribution, and cost-effective utilization of supplies, equipment, dietary, and purchased services throughout Hale County Hospital and its alternative locations (Rural Health Clinics, Home Health Division, EMS, etc.). This position develops and maintains vendor relationships, maximizes Group Purchasing Organization (GPO) participation, ensures regulatory compliance, oversees inventory control systems, and collaborates with clinical and operational leaders to support patient care while controlling supply costs.

PRIMARY RESPONSBILTIES
Purchasing & Contract Management

• Direct all purchasing activities for the hospital and other locations.


• Negotiate pricing, contracts, and service agreements with vendors.


• Establish and maintain vendor relationships; conduct quarterly vendor performance reviews; resolve supply shortages; review pricing discrepancies; and coordinate product conversions.


• Ensure compliance with GPO contracts while identifying opportunities for local purchasing when advantageous.


• Monitor contract expiration dates and coordinate renewals.


• Review and approve purchase requests and purchase orders.


• Evaluate new products and vendors for quality, pricing, and value.


• Lead value analysis initiatives.

Inventory Management

• Develop and maintain inventory control procedures.


• Establish appropriate PAR levels for all departments.


• Maintain perpetual inventory accuracy through routine cycle counts.


• Coordinate annual physical inventory.


• Minimize expired, obsolete, and excess inventory.


• Develop contingency plans for supply shortages.


• Maintain emergency preparedness inventory.

Receiving & Distribution

• Oversee the receiving, inspection, storage, and distribution of supplies.


• Ensure proper storage conditions and stock rotation.


• Coordinate timely delivery of supplies to clinical departments.


• Maintain organized supply storage areas.


• Ensure compliance with infection prevention standards related to storage.

Financial Management

• Develop and manage the Materials Management budget.


• Analyze monthly supply expense trends.


• Identify opportunities for cost reduction.


• Standardize products when appropriate.


• Prepare reports on:
  
  
  
  • Supply expense
  
  
  •  Inventory valuation
  
  
  • Contract savings
  
  
  • GPO rebates
  
  
  • Purchase variances
  
  
  
  


• Assist the Finance Department with year-end inventory valuation.


• Perform purchasing-related data entry and accounts payable functions.

ADDITIONAL RESPONSBILITES

• Monitor national supply chain disruptions.


• Collaborate with nursing and departmental leaders on product selection.


• Coordinate the purchasing of capital equipment.


• Assist departments with vendor evaluations.


• Ensure that applicable equipment purchases comply with grant requirements.


• Coordinate deliveries and installations.


• Ensure compliance with all applicable local, state, and federal laws and regulations, internal hospital policies, and applicable regulatory or accreditation standards (CMS Conditions of Participation, OSHA, Joint Commission standards, USDA grant procurement requirements, Federal Uniform Guidance, Alabama competitive bid laws, etc.).


• Interview, hire, train, supervise, and evaluate Materials Management staff, as applicable.


• Review, evaluate, and develop departmental policies and procedures.


• Perform all other duties as assigned by the Chief Financial Officer (CFO) and Chief Executive Officer (CEO).

SKILLS & KNOWLEDGE

• Excellent organizational and planning skills.


• Excellent verbal and written communication skills.


• Excellent interpersonal skills and a proven ability to work effectively with all levels of management, staff, vendors, and physicians.


• Proficient with inventory reporting systems.


• Proficient with Microsoft Office Suite or similar software.


• Proficient in departmental budgeting, inventory purchasing, purchasing analysis, barcode inventory systems, electronic ordering systems, and other related software and procedures.


• Ability to learn, or previous knowledge of, hospital operations, medical and surgical supplies, policy development, financial software systems, payroll systems, and related operational processes.

EDUCATION & EXPERIENCE

• Associate degree in Business Administration, Supply Chain Management, Healthcare Administration, or a related field.
  AND/OR three to five years of healthcare materials management experience preferred.


• Previous experience with hospital purchasing, Group Purchasing Organizations (Vizient, Premier, HealthTrust, etc.), and inventory management systems preferred.


• Experience in rural healthcare preferred.


• Certified Materials & Resource Professional (CMRP) and Certified Professional in Supply Management (CPSM) certifications preferred.

WORKING CONDITIONS

• Classification Category II: Tasks that involve no exposure to blood, body fluids, or tissues but that may require the performance of Category I tasks unexpectedly or on short notice.


• Prolonged periods of sitting at a desk and working on a computer.


• Must be able to occasionally lift up to 50 pounds and frequently lift or carry objects weighing up to 25 pounds.