Dispatch Coordinator

Role Overview

Bot Auto is seeking a Dispatch Coordinator to support day-to-day dispatch execution and administrative support related to drivers, vehicles, and freight. This role works under the direction of the Fleet Manager and supports the operations team by dispatching drivers, managing load execution, and maintaining accurate records and documentation to ensure compliance with DOT and FMCSA requirements.

The Dispatch Coordinator plays a critical role in ensuring loads are executed efficiently and documentation is properly maintained throughout the load lifecycle.

Key Responsibilities

• Dispatch drivers in compliance with FMCSA Hours of Service regulations


• Book and manage loads using approved load boards


• Monitor load progress, ETAs, and delivery status


• Collect and submit PODs, BOLs, and freight documentation


• Maintain historical records of loads, deliveries, and freight documents


• Track driver and vehicle records to verify DOT and FMCSA compliance prior to dispatch


• Support invoicing documentation and dispatch-related administrative tasks

Qualifications

• Experience dispatching commercial drivers


• Strong knowledge of DOT and FMCSA regulations


• Experience with load boards and freight documentation


• Familiarity with intermodal transportation and equipment


• Strong organizational and communication skills