Distributor Billback Coordinator

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Job Responsibilities:

Processes payments to distributors and maintains expense details by receiving, processing, verifying, and reconciling distributor billback invoices.

Job Duties:

• Manage all A/P billback invoices to distributors for assigned region (paid via credit memos)


• Code expenses to the correct G/L accounts by recording entries accurately into the system


• Pays customers by requesting, verifying & auditing necessary documentation


• Monitoring and identifying discount opportunities & verifying discrepancies against systems/reports


• Ensuring that company policy is followed prior to issuing payment


• Reconcile processed work by verifying entries and comparing system reports to balances


• Maintains and reconciles monthly distributor statements by verifying transactions & amounts


• Maintains historical records by filing all necessary backup documents electronically


• Maintain effective relationships with PBI associates & distributor counterpart


• Accomplishes accounting and organization mission by completing related results as needed.


• Some ad hoc duties & analysis as needed

Skills and Qualifications:

• Attention to Detail & Thoroughness


• Excellent organization methods & habits


• Ability to effectively analyze & audit documentation


• Effective written & verbal communication with customers, associate & across levels of management


• General math skills


• Microsoft Excel fluency required


• Business Central platform experience preferred but not required


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Palm Bay International, a dynamic family-owned company, offers one of the nation’s most comprehensive portfolios of imported wines and spirits, including over 50 suppliers from around the globe. Among Palm Bay’s most valued assets is its remarkable network of long-term partnerships with the foremost wholesale companies in all 50 states, as well as the Caribbean, Mexico and Central America. With the crucial collaboration of these partners, Palm Bay’s portfolio is able to meet the needs of every level of the industry, from independent restaurants and retail stores, to chain accounts, supermarkets, hotels, airlines, cruise ships, duty-free accounts and U.S. military bases. This impressive roster of brands, accounts and relationships positions Palm Bay as a major source of fine wines and spirits and an industry leader in the U.S. marketplace. For more visit: www.palmbay.com.

Benefits Overview
Palm Bay offers a competitive compensation package including medical, dental, vision, life insurance, 401(K), paid vacation, personal time off and 11 paid company holidays.
Palm Bay International is an equal opportunity employer.