District Administrative Specialist I - Franklin County

Agency

Adult Correction

Division

COO - Community Supervision

Job Classification Title

Administrative Specialist I (S)

Position Number

60075811

Grade

NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

If you desire a rewarding career that has a great work/life balance with benefits, please apply today!

This District Administrative Specialist position works under pressure to meet tight deadlines for handling various office operations and reporting. This position provides administrative support to the Judicial District Manager and their team, including but not limited to scheduling meetings and recording minutes, screening calls and visitors, etc. This position also functions as the health & benefits representative for the district employees.

This position will receive and process mail, distribute and file documents both electronically and in hard copy, and maintain personnel, fiscal, and operations files. They will verify data, report writing, summarize and reconcile information or financial data, records management, claims review and processing, data collection and analysis, research, inventory, personnel administration, and fund collection or expenditures.

Work performed requires specialized knowledge in the processing and application of information, documents, and materials. Documents they prepare may be used in court proceedings or for other official purposes, so concise communication and correct use of grammar and tone are essential. Most of their time is allocated to tasks that involve several steps and require the selection of the most appropriate action within procedural and operational guidelines.

The position will provide HR support services in the key areas of:
Time administration
Administering various types of leave (LOA)
Benefits, including but not limited to FML and Workers' Compensation
Employment packages
Personnel Actions and Operations
Onboarding documentation and new hire orientation
HR Logs, roster, and reporting
Separations

The position will provide fiscal support services in the key areas of:
Procurement
Inventory control management to include physical inventories of fixed assets
Entering purchase requisitions and usage orders
Verifying state contract items
Vendor information, shipments, purchase orders, payments, and receipts
Prepare and review mileage reports, process travel authorizations, and reimbursement requests
Tracking and reporting vehicle logs
Handling lease agreements

The duties involve extensive public and staff contact, both via phone and in-person, and may include occasional interactions with criminal offenders.

Knowledge Skills and Abilities/Management Preferences

Salary Grade: NC08

Salary Grade Range: $39,244.00 - $68,679.00

Recruitment Range: $39,244.00 - $44,279.00

Position 60075811 is an anticipated vacancy

This Posting Will Close At 11:59 P.M. The Night Before the End Date

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/Management Preference are not required. But applicants who possess the following skills are preferred:

• Ability to explain and interpret information to clients/customers and staff. Having considerable knowledge of program policies, procedures, and information systems to communicate and process information.

• Ability to compile, assimilate, and organize both printed and electronic information; ability to apply knowledge of data collection, storage, organization, manipulation, and/or analysis of data.

• Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.

• Ability to maintain confidentiality, identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.

• Ability to present ideas clearly and effectively in both written and verbal form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure.

This position is located at:

101 North Main Street, Suite 201

Louisburg, North Carolina, 27549

Typical work schedule is Monday - Friday, 8 am - 5 pm, 40 hours a week.

About the Division of Community Supervision (DCS):

The Division of Community Supervision (DCS) is responsible for overseeing the supervision of adult offenders on probation, parole, or post-release. The DCS mission is to ensure public safety while helping offenders make positive changes and successfully complete their supervision. DCS collaborates closely with the NC Post-Release Supervision and Parole Commission, the court system, as well as other state agencies, and community partners, particularly those addressing mental health, substance use, and re-entry issues faced by our returning citizens. DCS is also responsible for the supervision of offenders who transfer from other states through the Interstate Compact program and has oversight of the Community Service Work Program.

Compensation and Benefits

The State of North Carolina offers a comprehensive benefits package, including:

• Health Insurance options

• Retirement Plans

• NCFlex Supplemental Benefits

• Paid Vacation, Sick, and Community Service Leave

• Paid Parental Leave

Visit the State Benefits website for additional information.

Supplemental Application Information:

Application Process

NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

• Complete education history (including high school)

• Full work experience details

• Certificates and licenses, if applicable

• Education must be from appropriately accredited institutions.

• Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.

• Applicants may be subject to a criminal background check and drug screen.

If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. 

• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. Applicants must have:

A High School (HS) diploma or General Educational Development (GED) diploma and two (2) years of related administrative experience.

OR

An equivalent combination of both education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Tiffany Noel Suluki

Email:

[email protected]