Document Control & Audit Specialist

SUMMARY:

  The Document Control & Audit Assistant is responsible for maintaining accurate, controlled, and audit-ready documentation in support of SQF certification requirements and Recycled Material Standard (RMS) compliance. This role ensures documentation integrity, supports audit readiness, conducts internal audits, verifies corrective actions, and performs GMP compliance walks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Document Control:
- Review all production and quality records daily for accuracy and completeness
- Ensure proper signatures, dates, and required entries
- Maintain document revision control and archive obsolete documents
- Scan and upload records into organized digital systems
 

SQF & RMS Audit Support:
- Prepare documentation for audits (SQF, RMS, customer)
- Compile HACCP records, training logs, GMP inspections, COAs, and certifications
- Ensure documentation is accurate, complete, and easily retrievable
 

Internal Audits:
- Conduct internal audits aligned with SQF requirements
- Evaluate GMP, SOP, and documentation compliance
- Document findings and communicate gaps
 

Corrective Action (CAR) Verification:
- Track corrective actions from audits and non-conformances
- Verify root cause, implementation, and effectiveness
- Follow up with departments for closure
 

GMP Walks & Compliance Monitoring:
- Conduct daily GMP walks
- Verify hygiene, housekeeping, material handling, and compliance
- Document and communicate findings
 

Traceability & Data Verification:
- Support traceability exercises and mock recalls
- Reconcile ERP, production, and shipping records
- Verify material usage and production outputs
 

Compliance & Continuous Improvement:
- Identify trends in documentation errors
- Recommend improvements to processes and systems
- Support SOP updates and digital transition

REQUIREMENTS:

• High school diploma or equivalent (Required)
• 1-3yrs experience in document control, quality assurance, or a related field within a manufacturing or production environment
•  Familiarity with SQF or similar standards preferred  
• Excellent organizational skills.  Strong attention to detail and accuracy in reviewing and analyzing documents 
• Excellent Project Management skills. Has the ability to handle multiple projects and meet project deadlines.
• Strong communication and problem-solving skills 
• Ability to work in a teamwork environment in addition to working independently with limited supervision at times.
• Must be computer literate and proficient with Microsoft Office and its programs such as Microsoft Word, Excel and Outlook.
• Familiarity with traceability processes, audits, and compliance requirements is a plus.
• Perform other duties as assigned.