Document Control & Record Specialist I

Position Overview

The Document Control and Records Management Specialist I is responsible for a variety of tasks within the Records Management organization.  This position supports a diverse set of customers and projects within the Records Management Program. Will work directly, both as an individual and as part of a team, with customers to understand their existing information and records management processes, procedures, and tools.  Cognizant of applicable site procedures and ensure strict adherence to those requirements.  Provide support for a compliant, cost-effective, service-oriented Records Program meeting requirements as identified in customer procedures, NARA regulations, and DOE directives.  Assist with any other tasks determined applicable to the contract needs. Provide excellent customer service to site contractors and the Department of Energy. 

Major Activities (Typical Duties/Responsibilities)

• Provide document control and record management support to requesting organizations.


• Understand requirements found in desk instructions, site procedures, Federal and NARA requirements.


• Understand Records Program business processes which create information and federal records.


• Participate in implementation activities and monitor the results.


• Perform basic records capture practices using standard site software.


• Perform audits to ensure all records and staff are performing at an acceptable quality level.


• Review Hanford Information to determine the CUI classification.


• Identify, prepare, review, approve, issuance/release, distribute, use, and revise various documents and record generated in support of the Hanford work.


• Monitor designated team collaboration areas, Outlook mailboxes, plant mail, and courier/transportation for incoming records.


• Assignments are routine in nature, requiring limited judgment.


• Tasks performed require the application of basic knowledge and skill related to the functional specialty.


• May assist others in supporting semi-routine activities in accordance with established procedures.


• Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained.


• Perform all work in accordance with established access controls and safety requirements.


• Performs work under direct supervision. Receives detailed instructions on new assignments.


•  Develop estimates for performing service tasks.


•  Hanford Systems used to provide support are comprised of the following:
  
  
  
  • Document Management and Control System (DMCS)
  
  
  • Smart Plant Foundation (SPF)
  
  
  • Hanford Document Numbering System (HDNS)
  
  
  • Integrated Document Management System (IDMS)
  
  
  • Records Management Access Portal (RMAP)
  
  
  • RIM Scanning Solution (RIMScan)
  
  
  • Success Factors Learning Management System (LMS)
    
  
  
  
  

Knowledge/Skills/Abilities

• Effectively communicate, both verbal and written, with team members, management, and customers.


• Highly organized and detail oriented with strong follow-up skills to manage large volumes of documentation.


• Experience or ability to learn the records management lifecycle processes.


• Ability to understand priorities.


• Proficiency or ability to learn basic technical skills for a wide range of software, including records and configuration control management systems.


• Customer service oriented, with ability to work professionally and collaboratively across multiple contractors and organizations.

Physical Abilities

• Sufficient fine motor skills for the use of computers, calculators with an ability to withstand repetitive keyboarding for extended periods of time.


• Visual and communications ability adequate to perform the essential functions of the job.


• Ability to kneel, bend and twist at the waist on an occasional basis.


• Ability to reach below shoulder height with regular frequency (desk position) and at or above shoulder height on occasion.


• Ability to push, pull, carry and lift objects weighing up to 10 pounds on a regular basis, and greater weights on an occasional basis.


• Ability to travel by vehicle or aircraft, and ability to safely operate a motor vehicle.
  

Minimum Qualifications

• High school diploma and 1 year of relevant work experience or an equivalent combination of education, training and experience.
  


• Must pass pre-employment background check.


• Must pass pre-employment drug screening.


• Applicants are required to have REAL ID ACT compliant documentation at time of hire and nothing on record that would prohibit you from gaining access to Department of Energy sites.


• Must be able to obtain a Department of Energy badge for access to the Hanford Site.
  

Preferred Qualifications

• Previous Hanford experience.


• Previous Document Control and/or Records Management experience.
  

Pay Range: $25.64-$33.04

Benefits: OSC Technical Solutions offers excellent benefits for eligible employees. Benefits include paid holidays, paid time off, 401k with employer match, dental, vision, health insurance plans through the Federal Employee Health Benefits (FEHB) program, as well as life and disability benefits. 

OSC Technical Solutions does not discriminate, and the company provides equal employment opportunity for all employees and applicants without regard to race, religion, color, sex, gender, sexual orientation, national origin, citizenship status, age, marital status, pregnancy or parenthood, handicap or disability, genetics, veteran status or any other legally protected characteristic. OSC Technical Solutions adheres to all federal, state and local laws regarding equal employment opportunity and will not discriminate against you in violation of these laws. OSC Technical Solutions reserves the right to apply CIRI Shareholder preference to qualified Shareholders in employment and advancement opportunities.  

OSC Technical Solutions participates in E-Verify. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. 

Reasonable Accommodation:

OSC Technical Solutions will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with OSC Global, LLC or any of its subsidiaries, please email [email protected].

Important Employment Notice: Federal Contract & RCW 49.44.240:

Due to our status as a federal contractor operating within the State of Washington, all applicants and employees must adhere to federal law, which classifies cannabis as a Schedule I controlled substance.

While Washington State’s RCW 49.44.240 (which generally prohibits employers from discriminating against an applicant based on their lawful use of cannabis off-site and during working hours) is state law, it does not supersede federal requirements.

Zero-Tolerance Policy and Disqualification

• Prohibition: The use, possession, or distribution of cannabis is strictly prohibited for all employees, regardless of state law.


• Testing: Applicants will be subject to pre-employment drug screening that includes testing for cannabis.


• Disqualification: A positive test result for cannabis will result in immediate disqualification from consideration for employment, as mandated by our federal contract obligations.

All applicants must be able to comply with all federal regulations, including those concerning controlled substances, as a condition of employment.