Document Control Clerk

AES Drilling Fluids is seeking a detail-oriented Document Control Clerk to support an important records management project within our Human Resources department. This temporary, part-time role will play a key role in helping transition employee records into a more efficient digital filing system. 

This is expected to be a multi-month, on-site project with a schedule of up to 30 hours per week.  

Hourly pay: $23.50

WORK LOCATION: Houston, TX

RESPONSIBILITIES

· Organizes documents of terminated employee files and prepares for scanning.

· Creates tracking for all employee files to chronicle and record activity and status of each employee file. 

· Scans relevant employee documents, as directed into electronic folders and checks scans for clarity.

· Records progress, communicates project timelines and submits updates weekly to managers.

· Assists team with archiving documents or files if appropriate.

· Disposes of confidential documents as directed.

· Assists with preparation of electronic folders to receive active employee documents. 

· Deconstructs folders and prepares active employee files for scanning.

· Scans active employee files as directed.

· Moves documents to appropriate electronic folders and renames per key for each employee. 

· Ensures that each document is catalogued accurately and stored properly. 

· Handles records, make files and scans documents across various departments if requested. 

· Performs other document related tasks as directed by the managers. 

EDUCATION & QUALIFICATIONS

· High school diploma or GED required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. 

· Experience managing a large volume of electronic documents and paper files is required. 

· Highly proficient in Microsoft Office (advanced Microsoft Excel and PowerPoint) and Outlook, as well as internet research skills.

· Comfortable working in a fast-paced, constantly changing environment with an ability to meet deadlines and multi-task.

· Exceptional attention to detail and organizational skills.  

· Strong interpersonal skills with the ability to communicate with a wide variety of audiences, both verbally and in writing.

· Pleasant personality and excellent customer service skills for effectively dealing with employees, customers, and other third parties.

· Ability to strictly preserve the confidentiality of sensitive and/or proprietary AES and employee information.