Document Control Coordinator - HB Rentals

HB Rentals, a Superior Energy Services company, is the world’s premier supplier of offshore and onshore housing and related equipment for the oil and gas industry. Since 1980, we have provided safe, reliable products to make living on the job an easier, more comfortable experience.  

We are currently seeking a Document Control Coordinator to join our team in Broussard Louisiana.  This position will compile, maintain, control and disseminate internal data and operational documents (to include timekeeping records, quality records, blueprints, drawings, engineering documents and related files) by performing the below essential duties and responsibilities.

ESSENTIAL DUTIES & REPONSIBILITIES:

Project Coordination

• Maintain the company’s document control system to comply with ISO and BS OHSAS requirements.


• Ensure all controlled documents are accessible to employees in both paper and electronic formats.


• Create document templates, formats, and forms.


• Create, distribute, and track labels in a secure and segregated manner.


• Maintain control of and examine documents (blueprints, drawings, change orders, specifications) for completeness and accuracy.


• Coordinate with management on end‑to‑end project development.


• Post changes to computerized/manual control records, release documents, and notify affected departments.


• Prepare requests for document reproduction, reports, and memorandums.


• Identify and resolve issues and conflicts within the project team.


• Identify and manage project dependencies and the critical path.


• Plan and schedule project timelines and milestones using appropriate tools.


• Develop and deliver progress reports, proposals, requirements documentation, and presentations.


• Overtime may be required to meet project deadlines.


• Assist with projects related to facilities, equipment, and property improvements or maintenance.


• Ability to multitask and change direction of task based on management needs.

Administrative & Office Support

• Receive, greet, screen, and respond to incoming/outgoing mail, email, faxes, phone calls, and visitors.


• Work with buyer to order office equipment and supplies; arrange for maintenance of office equipment.


• Maintain confidential files, materials, and information.

Accounting, Payroll & Data Entry

• Create work orders; review, reconcile, and enter received items into accounting systems.


• Perform data entry for material inventory, including receiving and issue tickets.


• Enter and retrieve information to prepare paperwork and reports (delivery tickets, stop rents, in‑field moves, equipment transfers, swap‑outs).

• Compile, calculate, and electronically report weekly payroll to the corporate office.


• Organize and receive purchase orders in accounting system.


• Address inventory issues and forward to appropriate parties to resolve.

ESSENTIAL QUALIFICATIONS:

• Operating various office equipment: personal computer, copy machine, fax machine and telephone system


• Accurately complete/maintain necessary reports/records in a timely and legible manner, according to applicable procedures and/or work order.


• Calculate figures and amounts such as discounts, interest and percentages.


• Collect, research, and analyze data.


• Complete tasks and follow oral and written instructions with minimal supervision.


• Deal with frequent changes, delays, or unexpected events. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.


• Understand business implications of decisions. 

OUTSTANDING BENEFITS:

• Medical, Dental, and Vision


• Matching 401(k) Plan


• Personal Time Off (PTO)


• 100% Company paid Short-term Disability, Long-term Disability, Employee Assistance Plan (EAP), and Basic Life Insurance.