Document Control Lead - Midstream

Job Description

Primary Purpose
Lead document control team for Midstream project. Responsible for hiring and time management of contractor resources on the project. Advises Manager in staffing, forecasting resources, and training of team members. Responsible for onboarding new contract resources. Liaison with project management team and functional team. Responsible for Data Management and Document Control for pre-FEED, FEED and EPC project phases. Manages day-to-day activities, assignments, and priorities for the project Document Controllers. Ensures information fidelity by enforcing controlled processes and practices for the creation, capture, review, revision, issuance, distribution, retention and ready access to project information, documents, data, and the related systems. Document Control Lead is the key interface with project contractors, project cross functional leads and other project stakeholders. Lead Document Control ensures conformance to the project contract requirements and company policies by conducting assessments and developing detailed planning models, analysis and reports to advise, guide and recommend appropriate changes to processes and procedures to meet project requirements.

Duties and Responsibilities

Supervises and manages document controllers and contractor/staff as resources dedicated to the project. Responsible for hiring, time management, training, and workload of all project document control resources on the project. Provides all onboarding, training, performance auditing, and workload assignments for project document control team members.
Advises functional manager in staffing, forecasting resources, training and onboarding needs, and project status reporting.
Acts as the lead point of contact and liaison between project management team and functional manager, ensuring proper reporting, team responsibilities, and tracking is up to date and communicated.
Manages the document review process, procedures, and systems to ensure efficient workflow and transmittal of project deliverables and documents. Provides training to project team and EPC contractors to ensure document and data delivery meets company requirements. Configures, tracks, expedites and validates project document reviews and provides technical support to assigned reviewers as needed
Develops project work instructions, guidelines, templates, training materials and procedures to facilitate project document management activities. Validates, captures, processes and tracks all transmittals, deliverables and other project records, information and data and accepts them to the company’s project EDMS. Establish oversight of Contractor Information Management processes, procedures and systems to ensure contractual compliance, gap identification and resolution. Conducts quality assessments and implements corrective action to rectify any anomalies.
Understands the data interface between EPC engineering design tools such as Smart Plant Enterprise and implements Quality Control programs for tag validation and consistency verification.
Provides end users support and assistance with researching or retrieving documents, basic use of project repositories and troubleshoots systems disruptions
Coordinates new user onboarding, account creation and access/permission approvals
Works closely with Project Management and to coordinate with contractor counterpart and internal document control team to prioritize and align on managing deliverables
Serves as project system admin to configure and deploy workflow templates and distribution groups 5%
Coordinates with IT and contractors to verify, resolve and restore API and integration functionality during disruption events
Trains and supports internal and external project team members ensuring proper compliance to project Document Control protocols and conformance to contract requirements
Analyzes and validates project KPI dashboards data and facilitates reconciling any discrepancies
Coordinates agendas, meeting minutes and related progress reports for all project document control activities
Performs other duties as assigned (no more than 5% of duties).

Qualifications

Qualifications

Education H.S. Diploma/GED Required
Bachelor's Degree Business, Information Management, Information Technology or Applied Sciences. Preferred
Experience 10 Data Management, Document control management in Engineering systems within the Oil & Gas or Chemicals industry Required
10 Project experience in the LNG, Oil & Gas, Energy Sector. Preferred
Skills and Abilities Proficiency working with Microsoft Office suite applications, Sharepoint Onine and O365. Advanced
Proficiency working with .pdf, AutoCAD, .csv file formats, electronic document management systems, data entry or other computer input preferred, quality management systems and processes. Advanced
Knowledge and understanding of business technology, technology platforms and integrations. Intermediate
Knowledge and proven application of Document Control principles and practices. Advanced
Strong coordination skills, extensive quality experience in responsible roles on major oil & gas engineering & construction projects. Intermediate
Knowledge and understanding of business process and Project Information Lifecycle. Intermediate
Ability to conduct audits & assess process-driven quality systems. Intermediate
Knowledge of EPC Commissioning and Completions and delivering Final Completion Dossier to Operations Intermediate
Licenses and Certifications Certified Document Controller (Consepsys) Required
Aconex Accredited Associate Required
Certified Information Professional (AIIM CIP) Preferred
Modern Records Management Specialist (AIIM) Preferred

Total Rewards Philosophy

Note: The Company strives to ensure that employees are paid equitably and competitively. Starting salaries may vary based on factors such as relevant experience, qualifications, and education.

Sempra Infrastructure offers a competitive total rewards package that goes beyond base salary. This position is eligible for an annual performance-based incentive (bonus) as well as merit-based recognition. Company benefits include health and welfare (medical, dental, vision), employer contributions to retirement benefits, life insurance, paid time off, as well as other company offerings such as tuition reimbursement, paid parental leave, and employee assistance programs.