Document Control Specialist

The Document Control Specialist is responsible for managing, organizing, and maintaining project-related documents to ensure accuracy, accessibility, and compliance with project requirements and organizational standards. This role primarily focuses on overseeing the lifecycle of project documentation, with a small portion of duties supporting engineering-related tasks to facilitate project execution. This position is 100% onsite at our facility in Belle Chasse, LA with no possibility for remote work. 

Key Responsibilities:

Document Control Specialist (90%):

• Organize, maintain, and track project-specific documents, including plans, specifications, drawings, contracts, change orders, schedules, and reports.
• Implement and maintain version control processes to ensure the latest project document revisions are available and properly archived.
• Facilitate the timely distribution of project documents to stakeholders, including project managers, contractors, and clients, ensuring accessibility and clarity.
• Ensure project documents comply with regulatory standards, client requirements, and internal quality management systems (e.g., ISO 9001, OSHA, or client-specific protocols).
• Manage project documents within electronic document management systems (EDMS) such as Procore, Aconex, SharePoint, or Bluebeam, ensuring accurate metadata and retrieval processes.
• Prepare and organize project documentation for internal and external audits, ensuring compliance with contractual and regulatory obligations.
• Maintain accurate records of project document transmittals, submittals, and correspondence, ensuring a clear audit trail.
• Safeguard sensitive project documents, ensuring proper access controls and secure storage.

Engineering Assistant (10%):

• Collaborate with project teams, including engineers and architects, to coordinate document submissions, approvals, and updates.
• Assist with basic engineering-related administrative tasks, such as compiling reports or organizing technical drawings for review.
• Support project teams in maintaining project schedules by ensuring timely availability of required documentation.

Qualifications:

• Education: High school diploma or GED, Required
• Experience: 1–2 years of experience in document control, preferably with project documentation in industries such as construction, engineering, energy, or manufacturing, Required
• Skills:
  • Proficiency in project management and document control software (e.g., Procore, Aconex, SharePoint, Bluebeam, or Documentum).
  • Strong organizational skills with attention to detail and accuracy.
  • Ability to manage multiple projects and deadlines in a fast-paced environment.
  • Knowledge of project management standards and regulatory requirements (e.g., ISO, OSHA, or client-specific protocols).
  • Effective communication and collaboration skills to work with cross-functional project teams.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) for reporting and correspondence.

Work Environment:

• Primarily office-based, with potential for hybrid or remote work depending on the organization.
• May involve occasional visits to project sites or interaction with physical records.
• Fast-paced, deadline-driven environment, particularly during project milestones or audits.

Additional Notes:

• This role is critical in industries with complex project documentation needs, such as construction, infrastructure, energy, or engineering.
• Familiarity with project-specific tools (e.g., AutoCAD for drawings or Primavera for schedules) may be beneficial.
• The position may involve coordinating with external stakeholders, such as clients or regulatory bodies, to meet project deliverable requirements.

• Education: High school diploma or GED
• Experience: 1–2 years of experience in document control, preferably with project documentation in industries such as construction, engineering, energy, or manufacturing.