Document Control Specialist

Armand Corporation, an award-winning M/WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time Document Control Specialist in all disciplines for a federal construction project related to complex rail, transit, and other transportation projects in NY & NJ.

The ideal candidate has a minimum of five (5) to ten (10) years of experience in records management, document control, and/or scheduling within an architectural, engineering, or construction-related environment.

This position will be full-time, hybrid/on-site, and will report to our Newark, NJ location.

JOB RESPONSIBILITIES include, but are not limited to, the following:

• Managing and filing all incoming and existing construction documents, ensuring proper organization, version control, and security.
• Serving as the task leader for document control, overseeing the receipt, tracking, and distribution of all project documentation.
• Utilizing Trimble (e-Builder) to manage all incoming design documents, including but not limited to confidential and privileged construction drawings.
• Logging and filing all construction documents and transferring finalized records to Document Control in accordance with established procedures.
• Scheduling and coordinating document reviews among appropriate technical disciplines.
• Maintaining a comprehensive database of all incoming and outgoing project documents and review activities.
• Preparing regular reports summarizing TAAs received, review status, and pending actions.
• Uploading review comments, memoranda, and other supporting materials to project management systems as required.
• Other related duties and tasks as required.

QUALIFICATIONS include, but are not limited to, the following:

• Document Handling Expertise – Proven experience managing, filing, and securing engineering and confidential documentation.
• Task Leadership – Demonstrated experience serving as a task leader for document control, including coordinating workflows, maintaining accuracy, and ensuring timely completion of document management activities.
• Scheduling Coordination – Ability to efficiently schedule and track the review of construction documents across multiple technical disciplines.
• Experience – Minimum of five (5) to ten (10) years of experience in records management, document control, and/or scheduling within an architectural, engineering, or construction-related environment.
• Communication Skills – Strong interpersonal, verbal, and written communication skills.
• Technical Proficiency – Advanced computer skills, including proficiency in Microsoft Office Suite, and the ability and willingness to learn and use various in-house and external platforms such as SharePoint and Trimble (e-Builder).
• Independence and Initiative – Demonstrated ability to work independently, manage priorities, and meet deadlines with minimal supervision.
• Professionalism – Strong organizational skills, attention to detail, and a demonstrated commitment to accuracy, confidentiality, and high professional standards.
• Ability to pass a TWIC and/or SWAC Background Check at High Level.
• Valid drivers license may be required depending on site location.
• Strong written and verbal communication skills.
• Must be authorized to work in the United States.
• Must be fluent in English (both written and spoken).

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance