Document Control Specialist

 The Document Control Specialist supports the Quality team by managing and maintaining controlled documents within the Quality Management System (QMS), ensuring accuracy, version control, and accessibility. This role is responsible for collecting, reviewing, approving, registering, and distributing quality and technical documents, coordinating updates across departments, maintaining records within shared systems and the ERP, and communicating document changes to ensure consistency and compliance across the organization. 

Job Duties

· The Document Control Specialist ensures that company quality system documentation (e.g., policies, procedures, work instructions, forms, records, etc.) are adequately approved, controlled, and maintained

· The Document Control Specialist proposes and implements improvements to document control systems

· Prepares and processes approvals for quality system document changes

· Maintain shared documented processes and engineering drawings with an active spreadsheet

· Ensure proper accessibility and maintenance of documents

· Ensure that all technical documents are collected and registered in their correct system.

· Notify personnel of updated document versions and how to access them.

· Works with documents and records across various departments.

· Input and maintain data in company ERP system

· Maintain regular and punctual attendance

· Comply with all company policies and procedures

· Assist with any other duties as assigned by Quality Management

Required Skills and Qualifications

· Able to read and understand mechanical drawings from SOLIDWORKS

· Attention to detail is required

· Analytical & problem-solving skills & ability to multitask

· Able to work independently with minimal supervision.

· Highly organized with meticulous attention to detail and follow-through

· Excellent interpersonal, verbal and written communication skills

· Effectively communicate and understand instructions both verbally and written

· Reliable, dependable, and able to work overtime when required

· Able to work in a team environment and take direction well

· Computer literacy, proficient in the use of Microsoft Office Suite

Education/Experience

· High School Diploma or GED

· Associate degree or higher preferred