Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings. 

Manage documentation, compliance reporting and all filing system developments. 

Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library. 

Tracks and manages the resolution of RFI’s, submittals, and change orders. 

Reviews, logs, and acts upon incoming and outgoing documents associated with project. 

Input daily project information into the computer system. 

Works with Construction Management Team to prepare and submit monthly reports. 

Archives all project records and maintains record keeping of such documents. 

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit. 

Associate degree in Business Management or related discipline 

Minimum 1-year previous document control experience, preferably in a construction environment 

Can be a combination of education, training, and relevant experience 

Computer, filing, and 10-key skills  

Attention to detail is necessary; strong analytical skills favored 

Remarkable level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation 

Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred 

Prioritize and manage multiple tasks, changing priorities as necessary 

Work under pressure and adapt to changing requirements with a positive attitude 

Oral and written communication skills as for the position 

Self-motivated, proactive and an effective team player 

Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others 

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