Document Control Specialist (DMD)

Who We Are 

The First State Bank has remained committed to serving its customers and communities for over 65 years. We pride ourselves in offering innovative products with the same great service our customers have come to expect from “The Friendliest Bank Anywhere”. FSB’s footprint has grown to include 13 full-service branches along with our Mortgage Loan Production office. Our vision for continued growth is cemented in staying true to our roots while continuing to add highly motivated, qualified individuals to our already talented team. 

Position Summary

The Document Control Specialist plays a key role and is responsible for document management and image scanning activities. The individual must be able to work efficiently and with a high degree of accuracy to ensure document retention and archival meets compliance and audit requirements. 

Essential Duties

• Scanning of the full new loan documents as submitted from FSB branches
• Scanning and filing of additional loan documentation and other post-closing/servicing information for loan credit files
• Scanning of deposit and customer information as needed
• Maintain a computer database of all filed documentation that ensures timely retrieval of documents
• Maintains information in FSB's Document Control System (creating/maintaining document numbers, establishing document info records, and document compliance)
• Files and stores documentation and records in a manner that prevents damage, loss, and deterioration
• Maintains documentation and records in a legible, dated, identifiable, and orderly fashion as outlined in the procedure manual
• Perform other duties as assigned

• Education: High school diploma or equivalent. Associates degree preferred.
• Experience: Current or recent banking experience within a lending, loan operations, or teller department preferred
• Knowledge of Microsoft suite products (Excel, Work, Outlook, etc.)

EOE/Vets/Disability