Document Controller

Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

Your Opportunity

Stantec Buildings is seeking a detail-oriented Document Controller to support our Architecture and Interior Design team. This role provides administrative, document coordination, and project support for a collaborative team delivering meaningful and sustainable design solutions. If you enjoy organization, communication, and working in a fast-paced professional environment, we'd like to hear from you.

Your Key Responsibilities

• Provide administrative support to project teams and department leadership


• Prepare, format, and maintain project documents, reports, and correspondence


• Assist with meeting coordination, agendas, and minutes


• Support document filing and records management systems


• Coordinate schedules, travel, and team events as needed


• Support project and business operations


• Track project documentation, deadlines, and deliverables


• Assist with data entry, reporting, and maintaining project information


• Coordinate with internal teams and external vendors as required


• Help maintain departmental templates, forms, and reference materials


• Provide excellent customer service and communication support


• Assist with onboarding and general office coordination activities


• Support process improvements and administrative best practices


• Manage multiple priorities while maintaining attention to detail

Your Capabilities and Credentials

• Strong organizational and time management skills
• Proficiency with SpecsIntact preferred
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams
• Ability to communicate effectively with internal and external stakeholders
• Experience managing multiple tasks in a deadline-driven environment
• High attention to detail and accuracy
• Experience working in professional services, architecture, engineering, construction, or corporate environments preferred

Education and Experience

• Postsecondary education in Business Administration, Office Administration, or a related field preferred
• Minimum 2 years of administrative or coordination experience
• US Citizenship Required for this role
• Experience supporting project teams, professional services, architecture, engineering, or construction environments considered an asset
• Combination of education and relevant experience will be considered

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.