Document Controls Specialist

This opportunity is for an energy company headquartered in Newark, New Jersey and was established in 1985.

Employment Type: 24-month contract

(With high potential for contract extension or conversion to permanent employment)

This is for our client in the utility industry.

Responsibilities include the following:

Develop and maintain document control and record management systems for the organization. Proficiency with file transfer protocols and procedures. Provide general support for with McLaren. Able to communicate effectively with architectural and engineering firms to resolve issues and conflicts with drawings. Able to plan, organize, and collect information and make judgments through collaboration with team leaders. Able to interface and work with teams with diverse disciplines, understand their documentation needs and requirements. Support Records Management Center team with database updates and logs. Able to provide support and training of new staff and A&E’s on Document Control processes and procedures.

Successful candidate will be highly motivated, team oriented and well-organized. Possess strong interpersonal skills and the ability to work with multiple priorities. Able to organize, prioritize and work under tight schedules. Applicant must have effective problem-solving and decision-making skills, strong organizing skills and be results-oriented.

Required:

• High School Diploma and at least four year experience in document control.

• Comprehensive knowledge of SharePoint, FileNet, shared drives and DMS Systems – i.e. McLaren

• Basic knowledge of Microstation

• Proficiency with Excel, Word and Adobe

• Must foster an inclusive work environment and respects all aspects of diversity

• Must demonstrate and value differences in others' strengths, perspectives, approaches, and personal choices

• Must be able to lift drawing packages exceeding 20 lbs. and able to work standing up to make scans and work with engineering plotter equipment.

• Familiarity with OCE, other plotting equipment.

Desired:

• College degree or certification in document control management

• Familiarity and experience with a utility company.

All your information will be kept confidential according to EEO guidelines.