Document Filing Specialist

Milliken & Company is a global manufacturing leader whose focus on materials science delivers tomorrow’s breakthroughs today. From industry-leading molecules to sustainable innovations, Milliken creates products that enhance people’s lives and deliver solutions for its customers and communities. Drawing on thousands of patents and a portfolio with applications across the textile, flooring, chemical and healthcare businesses, the company harnesses a shared sense of integrity and excellence to positively impact the world for generations. Discover more about Milliken’s curious minds and inspired solutions at Milliken.com and on Facebook, Instagram and  LinkedIn.

POSITION OVERVIEW

The Document Filing Specialist is responsible for organizing, sorting, and maintaining both physical and electronic documents in accordance with company procedures and regulatory requirements. This is a temporary role for 6 weeks. This role requires a high level of attention to detail, the ability to manage repetitive tasks with consistency, and a commitment to maintaining data integrity and confidentiality. The ideal candidate is organized, reliable, able to work independently, and comfortable operating in both office and industrial settings.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Sort, categorize, and file large volumes of documents in an accurate and timely manner


• Organize and maintain both physical and electronic filing systems


• Scan, digitize, and index documents for electronic recordkeeping systems


• Ensure documents are properly labeled and stored in accordance with company standards


• Retrieve files and records upon request for audits, inspections, or internal use


• Identify and report any discrepancies, missing documentation, or filing errors


• Maintain strict confidentiality when handling sensitive information


• Follow all company safety policies and procedures, especially within a chemical manufacturing environment


• Assist with general administrative tasks as assigned


• SAFETY
  
  
  
  • Adhere to all plant safety policies and compliance regulations.  Actively participate in the safety process through completing safety audits, participating in safety projects, identifying Site Hazards, and contributing to safety improvements, and being an attending member of a safety team.  Complete annual safety training as required.
  
  
  
  


• QUALITY
  
  
  
  • Become familiar with, understand and comply with Milliken Quality Policy, Standard Operating Procedure(s) (SOPs), relevant ISO 9000 standards and Company Policies that are applicable to this position.
  
  
  
  


•  RESPONSIBLE CARE
  
  
  
  • Be aware of the relevant requirements of the Responsible Care Management System (RC-14001) and follow plant procedures to ensure compliance to requirements.
  
  
  • Understand the RC-14001 Significant Aspects of your job and help ensure controls are in place to reduce or eliminate negative impacts.
  
  
  • Minimize waste, prevent pollution, and conserve energy while performing job tasks.
  
  
  • Contribute to continuous improvement of the plant environmental, health, safety, security, and Responsible Care performance and programs.
  
  
  
  

MINIMUM QUALIFICATIONS

• High school diploma or equivalent


• Strong attention to detail and organizational skills


• Strong ability to handle repetitive tasks with efficiency and accuracy


• Basic computer proficiency
  
  
  
  • Microsoft Office
  
  
  
  

PREFERRED QUALIFICATIONS

• Previous experience in document management, filing, or administrative support


• Experience working in a manufacturing, industrial, or regulated environment


• Familiarity with compliance or recordkeeping standards (e.g., OSHA, ISO, etc.)

Milliken is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, sex or gender (including pregnancy, childbirth or related medical condition, including but not limited to lactation), sexual orientation, gender identity or gender expression (including transgender status), ancestry, national origin, citizenship, age physical or mental disability, genetic information, marital status, veteran or military status or any other characteristic protected by applicable law.

To request a reasonable accommodation to complete a job application, pre-employment testing, a job interview, or to otherwise participate in the hiring process, please contact [email protected].