Document Scanner Clerk

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Review property records, legal documents and other records to identify proper location in electronic systems. Identifies and sorts a variety of records based on established criteria. Operates scanners to scan and upload document images into database. Records and track progress in spreadsheet. Audits files against spreadsheet and communicates issues to team and management. Performs high-quality, heavily detailed work with accuracy and efficiency on a daily basis. Maintains professionalism when interacting with team, location staff and other organizational groups.

Document Scanner Clerk

JOB RESPONSIBILITIES

Review contracts, property records, order forms and other paperwork to determine correlation

Sort paperwork according to established rules and criteria

Navigate database in order to find document locations based on available paperwork

Scan and/or upload documents into database, ensuring readability and accurate file names

Track scans in Excel spreadsheet, confirming contents of file align with information in spreadsheet

Identify personal/sensitive information and shred according to company policy

Recognize discrepancies between records, file names, spreadsheets and communicate to team and management in a timely fashion

Physically retrieve/relocate records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform tasks as needed

Perform quality reviews of scans and uploads

Manages workload and provides summary reports to management when necessary

Works with group leadership to complete high priority projects and interacts with other corporate departments to manage data flow and deadlines

Identifies opportunities to streamline tasks associated with daily work functions

Adapt to changing work requirements and environment as needed

MINIMUM REQUIREMENTS

Education

High school diploma or equivalent

Experience

Preferred experience, 2 years in area requiring strong attention to detail (e.g., experience auditing contracts and financial records) preferred

Knowledge, Skills & Abilities

Problem solving abilities

Proficiency in Microsoft Word, Excel and Outlook

Highly detail-oriented with a careful eye for quality control and presentation of work

Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints

Verbal communication skills; ability to articulate project status as needed

Postal Code: 98036

Category (Portal Searching): Administration and Clerical

Job Location: US-WA - Lynnwood

Job Profile ID: C00785

Time Type: Full time