Document Specialist

Responsibilities & Qualifications:

• Must be highly organized and have good time management skills, must have a complete understanding of all phases of a right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project
• Must have working knowledge and experience with all necessary right of way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc.
• Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights
• Create system line lists as requested
• Conduct in-house ROW and title searches as requested
• Scan documents into client system(s) of record
• Add specific metadata to documents in client system(s) of record
• Must have a proven history of reviewing and understanding land acquisition agreements
• Must be fluent in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry
• Must have the ability to learn new systems quickly
• Experience with Quorum, ThoughtTrace, and GIS is preferred
• Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions
• Must be able to multi-task and work efficiently during high-peak times
• Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized
• Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data
• Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project
• Excellent written and verbal communication skills
• Experience providing administrative support to a wide variety of users
• Represents self with professionalism. Can relate to people from various backgrounds and work well with others
• Able to work well in a team environment or an individual role

Education/Experience:

• Minimum of three (3) years of preparing and processing ROW acquisition easement documents on ROW projects.