Documentation Specialist III

Salary :

$59 - 59 hourly

Company : Rwdy

Job Type : Full Time

Malaga, Nm

Number of Applicants

000+

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Job Description - Documentation Specialist III

Compensation: $59/hr
Job Title: Documentation Specialist III
Location: Malaga, NM
Schedule: Monday–Friday | 40 hours per week

Position Overview
We are seeking an experienced Documentation Specialist III to coordinate between the Project Team (PT) and Operations for documentation handover in support of operations planning, start-up preparations, and long-term operations. This role ensures that all documentation deliverables from Contractors and Suppliers meet company requirements and are properly managed within the electronic document management system (EDMS – UDocs). The ideal candidate will have strong experience in document management, operations support, and oil & gas facility requirements.

Key Responsibilities

Coordinate communications between PT and Operations to plan and execute Documents for Operations (DFO) schedule and processes
Ensure company requirements for DFO are clearly understood by PT, Contractors, and Suppliers
Support identification of start-up, integrity-critical, and ready-for-operations deliverables
Plan and conduct DFO workshops, training, and refresher sessions with PT and Contractors
Provide guidance and resolve DFO-related queries and deviations
Monitor and report on PT progress for DFO reviews, contractor turnover, and handover to Operations
Identify documentation gaps, deficiencies, and provide resolutions; report issues to Information Management Lead
Transmit early and final deliverable information packages to Operations
Conduct DFO internal audits (PT) and external audits (Contractors/Subcontractors) to ensure compliance and resolution of findings
Ensure progressive loading of all final DFO drawings and documents into EDMS (UDocs)
Proactively identify risks that could impact documentation quality, cost, or schedule and escalate as needed

Required Skills & Qualifications

Bachelor’s degree in technical or engineering discipline preferred
Strong experience in operations and/or project technical support with focus on document management
Expert-level proficiency in Information Management systems and tools
Understanding of documentation requirements for operating oil and gas facilities
Experience supporting Production, Refining, or Chemicals operations
Strong communication and interpersonal skills with ability to influence without direct authority
Proven ability to manage complex document workflows, deadlines, and stakeholder requirements