Donor Relations and Stewardship Manager

TITLE:  Donor Relations and Stewardship Manager

REPORTS TO:  Director of Development and Chief Development Officer (CDO)

POSITION DESCRIPTION: Under the direct supervision of the Director of Development, the Donor Relations and Stewardship Manager is responsible for processing, acknowledging, and stewarding all gifts to the school. The primary focus of this position is to process and acknowledge gifts, maintain accurate donor records in the database, and to create opportunities to deepen relationships for the school through communication with donors.  Additionally, this position provides administrative support in all functions of the Development Office including, but not limited to, events planning, donor correspondence, and volunteer management.

  QUALIFICATIONS: 

· Profess faith in Jesus Christ and accepts and exemplifies the MPCS covenant statement, culture and mission state of Mount Paran Christian School.

· Possesses a bachelor’s degree with a minimum of 2-3 years’ experience, preferably in independent school or collegiate development.

· Has the ability to write clear, concise, and compelling copy for various letters, notes, publications and communication vehicles.  Possessing impeccable communication skills (both oral and written), including excellent grammar and proofreading ability.

· Excellent project management, organizational, and time management skills with the ability to manage multiple deadlines simultaneously in a fast-paced environment.

· Demonstrates strong attention to detail and consistent follow through with assigned projects.

· Demonstrates a proficiency with Microsoft Office, including Word, Excel, and Outlook, as well as experience with social media and internet research.

· Possesses a working knowledge of Raiser’s Edge or other database experience including queries.

· Demonstrates excellent judgement and maintains confidentiality when working with sensitive information. 

 PHYSICAL REQUIREMENTS:  Lifting boxes and other packages not exceeding 20 pounds; special event set up including kneeling and stooping; ability to sit or stand for long periods of time. Some evening hours may be required to support events.  Hearing and audible voice required. 

  · Accepting the work at Mount Paran Christian School as a personal calling and identify themselves as ministers of the gospel of Jesus Christ.Receive, process, deposit, acknowledge, and report gifts, including cash, online, stock, and in-kind donations.

· Manage the gift acknowledgement process including adhering to turnaround time, writing letters, printing, garnering signatures, making special notes and alerts.

· Reconcile all gifts and all funds with the Business Office general ledger.

· Track pledge payment schedules and generate pledge reminders/statements on schedule including generating year-end contribution statements.

· Manage recurring gifts and payroll deduction giving, including troubleshooting auto-payment issues and corresponding and reconciling with the payroll manager.

· Manage the pledge collection process including donor contact and active pursuit of matching gifts.

· Assist the Database Administrator/Manager in maintaining current and accurate donor and gift database (Raiser’s Edge) of constituents, alumni, donors, and gifts by entering new data and updating existing data as needed.

· Create and implement a donor relations/stewardship plan each year including multiple touch points with donors through various communications, donor engagement and appreciation.

· Assist in the planning, coordination, and execution of donor recognition activities and development events.

· Maintain and manage the development calendars.

· Draft and maintain updated versions of donor correspondence and materials, including gift acknowledgement letters and statements for the annual fund, capital campaign, and special gifts.

· Manage the production/editing of annual and various donor stewardship reports, including writing and preparing reports, working with the Database Administrator, and working with the Marketing and Communications Office on items such as the annual report.

· Communicate funded gifts for designated departments and track spending/stewardship of these gifts, including notation on gift record.

· Provide support for large mailings, meetings, special events, volunteer committees, and other projects as needed.

· Maintain an inventory of all collateral materials used by the Development office and handle purchase orders and vendor relationships for the department.

· Provide general administrative support and other duties as assigned by the CDO and the Directors of Development.

· Comply with conditions, policies, and procedures as stated in employee contract and handbook.

· Model appropriate Christian behavior in speech and actions.

Any other duties as assigned