Donor Relations Coordinator

POSITION SUMMARY 

The Donor Relations Coordinator will join a 17-person Development and Marketing team, raising approximately $14 million annually from individual donors, foundations and institutions, corporations, special events, and government to support our free programs in New York City parks. Reporting to the Director, Individual Giving & Special Events, this position will play a critical role in supporting the department’s Individual Giving, fundraising events, and SummerStage and Young Patrons membership campaigns. 

This position provides broad administrative, operational, and event support for the team, helping to ensure a seamless donor experience across membership programs, fundraising events, and digital campaigns. The Coordinator supports gift processing, database management, financial tracking, and donor communications, while assisting with event logistics and donor research. Through strong organization and attention to detail, this position helps support membership growth, donor engagement, and the overall success of City Parks Foundation’s fundraising efforts.

RESPONSIBILITIES

• Data entry and gift processing for individual giving, fundraising events, SummerStage, and Young Patrons membership, and Board giving in Salesforce, and reconcile data with finance department
• Draft acknowledgment letters and donor correspondence, ensuring timely, accurate, and personalized stewardship
• Support the SummerStage Membership and Young Patron Programs by collecting and managing event RSVP lists for concerts and donor receptions, processing Membership and Member for a Day gifts onsite at Summerstage concerts, assisting at the Membership tent at concerts, and providing additional member support 
• Assist with guest check-in at fundraising events and cultivation receptions
• Create event lookbooks, prepare donor briefings and bios, materials for committee meetings and events 
• Conduct research on current and prospective donors 
• Oversee mailings and provide administrative support for all department programs 
• Assist with Salesforce support across the department, including list pulls for mailers and invitations 
• Oversee all departmental invoicing and track finances
• Assist with our digital donor experience and website donation pages, supporting recurring gifts, DAF giving, matching gifts, and social giving campaigns
• Additional department general responsibilities as needed

QUALIFICATIONS

• 1-2 years of experience in a high-volume non-profit development office preferred
• Meticulous attention to detail and information management
• Excellent research, organizational, and oral and written communications skills
• Experience with digital fundraising and social fundraising is a plus
• Strong CRM skills and experience with donor software (candidates with experience with Salesforce are preferred)

• Ability to work on nights and weekends as needed at events
• Passion for our mission of providing free programs in arts, environmental education, sports and community engagement in NYC parks and other public spaces

ABOUT CITY PARKS FOUNDATION

At City Parks Foundation (CPF), we are dedicated to invigorating and transforming New York City parks into dynamic, vibrant centers of urban life through arts, environmental education, sports, and community building programs for all New Yorkers. Our ethos is simple: we believe thriving parks mean thriving communities.

Community engagement includes Partnerships for Parks, a public-private program of City Parks Foundation and NYC Parks, which supports and champions a growing network of community leaders who care and advocate for the transformation of our neighborhood parks and the Parks and Open Space Partners-NYC coalition of conservancies and alliances. We also administer the NYC Green Fund, a regranting program for parks and open space nonprofits and grassroots organizations.

We produce SummerStage, the iconic free, outdoor performing arts festival in NYC, presenting world-class artists from across the globe and our own neighborhoods on our mainstage in Central Park and in local parks in all five boroughs, and our Swedish Cottage Marionette Theatre and roving PuppetMobile present marionette puppet theater throughout New York City.

We connect youngsters to nature in the urban environment through progressive, experiential teaching. Using parks as classrooms, we provide learning experiences and hands-on activities in urban forests, coastal areas, and gardens.

Free golf, tennis, track & field, soccer, and fitness programs bring high-quality instruction and equipment into areas where few organized athletic opportunities exist. We offer leveled training, year-round scholarship coaching, and special pro events.

Applicants must be authorized to work in the United States. City Parks Foundation does not offer visa sponsorship.