DOT Administrator

Job Title: DOT Administrator 

Start Date: Immediately

Salary Range:  $70,000-$85,000/Annually DOE

Position Overview: The DOT Coordinator is accountable for ensuring employee adherence to all applicable local, federal, and state laws and regulations, as well as company policies. This role involves the coordination and completion of regulatory and compliance documentation. Responsibilities further include driver training and skill assessment encompassing onboarding, orientation, remedial training, and maintaining compliance with Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) regulations. This position supports the maintenance of the organization's reputable safety ratings. Additionally, the DOT Coordinator is responsible for ensuring compliant file and record management and the effective utilization of Hours of Service.

Essential Functions: 

• Effectively evaluate, monitor, analyze and identify all driver compliance and non-compliance issues and resolve them in a timely manner.


• Responsible for helping manage internal and external compliance reporting, providing compliance advice and assistance, conducting compliance investigations, and managing on-going education programs.


• Monitor and assist in enforcement of DOT and FMCSA regulations to ensure compliance.


• Responsible for conducting all tasks associated with:


•  Driver Qualifications – Medical Cards/Physicals, CDL, and Annual Driving Records


•  Driver Training – DOT regulations, Hazmat training (all areas required for our industry)


•  Driver Records – Processing employment applications, DOT required documents, company policies, CSA, MVR, criminal background, PEV


• Conduct daily audits of drivers to ensure compliance and productivity through a fleet management and tracking software system.


• Administer random drug screens and expiration list processes including driver’s license and medical card renewal.


•  May assist in the implementation and monitoring of compliance controls, compliance procedures and operational processes.


• Apply for permits and certifications (oversize, IFTA, Hazmat, NMFTA) for the company.


• Register titles and tags for company owned and leased equipment (County Fleet and IRP).


• Reviews reporting of all vehicle, passenger and employee accidents/incidents for determination of cause and preventability and identifying potential trends.


• Process and manage all driver accident claims with our insurance carrier and assigned adjusters..


• Conduct driver call ins and complaints while managing the risk for the company.


• Maintain roadside inspections and citations including overweight, traffic violations, etc.


• Review Driver Vehicle Inspection Reports (DVIR) daily and communicate with driver management to correct and validate the resolution.


• Manage the Safety Management System (SMS) to ensure all recorded information is accurate and belongs to our company record.


• Manage safety and incident tracker associated to all not at fault and at fault incidents.


• Track monthly safety training topics and meetings for warehouse and driver employees.


• Calculate and file quarterly fuel taxes for the company timely.


• File Heavy Vehicle Use Tax annually and as qualified trucks are purchased.


• Conduct the renewal and MCS-150 filing for the company every other year.


• Coordinate the distribution of truck permit books for current and new assets.


• Validate and process the billing for background checks, drug testing, physicals, PrePass.


• Serve as the Administrator for fleet management software system and stay abreast of updates/changes, new features, releases, and training opportunities.


• Ensures that all training materials are up to date, that necessary supplies are available and that inventories are secured and kept up to date.

Required Skills and Abilities:  

• Ability to gain exposure to some of the complex tasks within the job function.


• Deadline driven with excellent organizational skills.


• Previous fleet management and tracking software system


• Advanced computer skills with proficiency and working knowledge in Microsoft Excel, Word, and Outlook.


• Able to utilize latitude given within job parameters to make independent decisions.


• Capability to handle multiple tasks and work well under pressure to meet deadlines


• Candidates must be comfortable with a fast paced, opportunity filled work environment.


• Self-starter with ability to take initiative and be an independent thinker.


• Maintain work by effectively using problem solving skills


• Ability to define processes and procedures as well as initiate tasks related to job requirements.


• A quick learner with solid work habits who works well under pressure and strict deadlines, with constant re-prioritization of duties.


• Maintains the highest levels of integrity and confidentiality regarding company information.


• Must have strong interpersonal, oral, and written communication skills.


• Must have strong communication and presentation skills with the ability to assess, coach, and mentor drivers.


• Ability to manage multiple projects, establish priorities, and accomplish goals and objectives.

Education and Experience: 

• 3-5 years of experience in transportation compliance.


• Expertise and extensive knowledge of DOT rules and regulations.

Work Environment/Physical Requirements:  

• Pass the initial drug test and participate in the random drug test program.


• Primarily indoors, office environment.


• Ability to lift and carry up to 50 lbs.


• Ability to sit for prolonged periods of time, working at a computer.


• Ability to travel as needed.

Work Location: In person

Ability to Relocate:

• Kansas City, MO 64108: Relocate before starting work (Required)

At J.R. & Co., Inc., we're not just building roofs—we're building careers. Established in 1986 and proudly veteran-owned, we're an energetic, optimistic, and family-oriented construction company based in Kansas City, MO. While roofing is our specialty, our services span everything from sheet metal and solar panel installation to rooftop maintenance and disaster relief. With a reputation for excellence in workmanship and customer service, we’ve earned recognition from top industry manufacturers and an A+ rating from the BBB. If you're looking for a place to grow, thrive, and make a real impact while working in a safety-focused, supportive environment, J.R. & Co., Inc. is the place for you. Join our team today and help us build something great!

Job Type: Full-time

Compensation Package:

• Weekly pay


• Company issued phone stipend 

Schedule:

• Day shift


• Monday to Friday

Benefits:

• Health insurance


• Telehealth


• Dental insurance


• Vision insurance


• Life insurance


• Paid time off


• 401(k)


• 401(k) matching


• Fringe Benefit sub-plan (where applicable)

J.R. & Co., Inc. is proud to be an equal opportunity employer, committed to building a diverse and inclusive workforce. JR & Co. Inc. participates in E-Verify. To learn more visit www.e-verify.gov.  All individuals who accept an offer of employment are required to complete a pre-employment drug screening and background check.