DOT Compliance Specialist

JOB OVERVIEW: The DOT Compliance Specialist is responsible for ensuring that the company adheres to all Department of Transportation (DOT) regulations and safety standards. This role focuses on maintaining compliance across driver qualification files, hours-of-service logs, vehicle maintenance records, and drug and alcohol testing requirements. The specialist serves as the subject matter expert on DOT regulations, providing guidance to leadership, drivers, and staff while monitoring company practices to minimize risk and maintain safety.

KEY RESPONSIBILITIES:  

• Monitor and maintain compliance with all applicable DOT/FMCSA regulations.
• Manage driver qualification files, including background checks, medical certifications, and license verifications.
• Coordinate with new drivers to complete all onboarding paperwork. 
• Review and audit driver logs, hours of service, and electronic logging devices (ELDs).
• Coordinate required drug and alcohol testing.
• Ensure vehicle inspection, maintenance, and repair records are accurate and up to date.
• Conduct internal audits, inspections, and compliance reviews.
• Train and advise drivers and staff on DOT regulations and company policies.
• Assist with incident investigations, reporting, and corrective action planning.
• Stay current with changes in DOT/FMCSA rules and communicate updates across the organization.
• Perform mock audits regularly to verify compliance 
• Assist with driver training and tracking of the training 
• Attend and set up company safety meetings. 

MINIMUM WORK EXPERIENCE:

• 1 year of DOT experience required. 
• Knowledge of CFRs is preferred but not required. 

PREFERRED EDUCATION:

• High school diploma required; college experience preferred. 
• Strong understanding of all transportation regulations relating to the movement of hazardous materials.

QUALIFICATIONS:

• Strong knowledge of DOT and FMCSA regulations.
• Experience in transportation compliance, fleet management, or safety coordination.
• Excellent attention to detail and organizational skills.
• Ability to conduct audits and prepare compliance reports.
• Strong communication and training skills.

WORK ENVIRONMENT: 

Work is generally performed in a professional office environment. The noise level is typically low to moderate. The workspace is well lit, climate-controlled, and equipped with standard office furnishings and technology. Team members may work independently or collaboratively, with frequent computer and phone use. Some outdoor work may be required for this role. 

PHYSICAL EFFORT: 

Work is generally sedentary, with most tasks performed while seated at a desk or workstation. Occasional standing, walking, bending, or lifting of light office materials (up to 20 pounds) may be required. Extended periods of computer use and repetitive hand movements are common. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made as needed.  

Port City Logistics is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.