Location: Hybrid in New York City (Midtown) or Remote from LATAM
Engagement: Contractor through Rad Hires (staffing), part-time, 25–30 hrs/week, paid hourly
Seniority: Senior
Reports to: Founder & President
Rad Hires connects US companies with top remote and local talent. We run the full search and the staffing relationship, so our professionals can focus on doing great work.
Our client is a woman-owned telecom and IT services company in New York City. It was founded 30 years ago and is still led by its founder. The team is small and close-knit, and it values hard work and ownership. On February 1st the company moves to a smaller office with a hybrid schedule.
About the Role
You'll be the Founder's executive assistant and the company's office manager. You'll keep her calendar and meetings on track and handle the office's operational details. You'll also cover as her administrative assistant when her personal assistant is out. Priorities change with her travel, client visits and meeting load, so no two weeks look the same.
Executive support
Review the Founder's and the team's calendars daily and track upcoming calls and meetings
Prepare the documents needed for each meeting, and create and finalize documents on deadline
Act as the Founder's administrative assistant when her personal assistant is out
Office management
Coordinate insurance timelines: review the E&O and workers' comp policies, make sure premiums are paid on time and check that coverage is adequate
Order office supplies and keep the office running smoothly
Coordinate off-sites, holiday parties and holiday gifts
Help with visiting clients and anything else happening in the office
Senior experience as an executive assistant and/or office manager. This can't be your first office assistant job.
Prior roles where you were directly responsible for office management
Strong organizational skills to manage several calendars and changing priorities
Professional English: an accent is fine, but you must understand others clearly and be clearly understood
A stable work history that shows longevity in previous roles
You're hardworking, punctual and motivated to do excellent work
You have a can-do attitude and never say "that's not my job"
You're smart, flexible and happy to wear many hats
You adapt easily when the day's plan changes
You need a fixed, predictable schedule every day
You can't occasionally stay late to finish an urgent project or meet a deadline
You've changed jobs every year or so
Hours: 25–30 hrs/week on Eastern Time. Mondays and Tuesdays are all-hands days with longer hours. Wednesday to Friday is flexible and depends on the Founder's schedule.
Location: NYC hybrid or fully remote from LATAM
Language: English (professional level)
Engagement: Contractor through Rad Hires - compensation in USD
Reports to: Founder & President
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